At a Glance
- Tasks: Create and edit legal documents using Microsoft Office tools in a fast-paced environment.
- Company: Join a leading law firm in Edinburgh with a supportive team culture.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Dynamic role with opportunities to participate in special projects and training.
- Why this job: Make a difference by supporting legal teams and enhancing your skills in document production.
- Qualifications: Experience in document production and strong skills in Word, Excel, and PowerPoint.
The predicted salary is between 36000 - 60000 £ per year.
Shepherd and Wedderburn are currently recruiting for a Document Production Specialist to provide support to our various legal teams based at our office in Edinburgh. The successful candidate will undertake the production and amendment of documents in Microsoft Word, PowerPoint, Foxit and Excel as required. This will also include editing and converting documents making sure that they conform to S + W house style and layout.
Role
- To check all work is accurate and well-presented once editing and redrafting is complete;
- To meet time limits set by fee earners and to liaise with fee earners/Co‑ordinator if limits cannot be met;
- To handle phone calls, emails and Teams messages taking precise and clear messages regarding special instructions for DP documents and deal with emails regarding instructions for documents;
- To report faulty documents, printer errors etc. so that these can be logged by IT Support;
- To liaise as appropriate with the Coordinators to ensure that they are kept fully updated about the progress of specific documents;
- To be flexible if required to work additional hours to ensure the completion of urgent documents;
- To assist with special projects as and when required;
- To work to stated deadlines and adjust priorities to accommodate changing needs;
- To utilise the firm's systems and procedures to fullest advantage;
- To provide assistance throughout the firm as required;
- To assist the PA team with document queries, sharing knowledge and identifying any training requirements;
- To transcribe dictation from a digital dictation system where required ensuring that realistic timescales are met and that work is accurate and well presented;
- To transcribe dictation from all relevant systems e.g. a link from a website or transcript from a meeting;
- To actively seek training where any need is identified;
- To communicate effectively with fee earner and/or line manager regarding workflow and ability to assist;
- To create and maintain effective working relationships with colleagues;
- To assist in ad hoc requests/problem solving;
- To assist with formatting of documents that are client styles;
- To update/reformat, maintain and upload Precedents as and when required;
- To create and test new styles for S+W templates;
- To participate in pilot schemes using new software packages;
- To participate in project work as required;
- To work with the IT Training Team assisting with queries and proactively identifying training requirements;
- To work with the Smarter Working team to assist with legal house style projects and formatting and maintaining precedents;
- To assist in the production of Bundledocs for colleagues where appropriate;
- To advise the Coordinator of any problems/grievances so that these can be dealt with promptly in an appropriate manner;
- To undertake any other reasonable duties as requested by line manager/fee earner.
Candidate Profile / Technical Skills
- Strong organisational and technical skills;
- Previous experience in a document production role;
- Advanced skills in Word (styles, cross‑referencing, track changes, table of contents) and proficient in Excel and PowerPoint;
- Legal sector experience.
Business / Work Management
- Works as part of a team and with the PA Co‑ordinator to attain objectives within agreed timescales;
- Keeps all clients and colleagues up‑to‑date with latest developments;
- Complies with all firm policies and procedures, including financial;
- Implements improvements in working methods;
- Prepares well for meetings with guidance;
- Makes effective use of the firm’s information management systems, and complies with all legal and regulatory requirements.
Firm Contribution
- Awareness of and, where appropriate, participates in development of team’s operational goals;
- Displays an awareness of organisational goals and has an engaged commitment to team goals;
- Participates in extra practice events to assist development of firm.
To submit an application, please click apply.
Document Production Specialist employer: Shepherd and Wedderburn
As a leading employer in the property and infrastructure sector, we offer a dynamic work environment that fosters collaboration and innovation. Our commitment to employee growth is evident through comprehensive training programmes and opportunities for professional development, particularly in our vibrant Scottish office. Join us to be part of a supportive culture that values knowledge sharing and empowers you to make a meaningful impact in your role as a Professional Support Lawyer and Knowledge Manager.
StudySmarter Expert Advice🤫
We think this is how you could land Document Production Specialist
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Shepherd and Wedderburn on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to document production. We should also be ready to showcase our skills in Word, Excel, and PowerPoint, as these are key for the role.
✨Tip Number 3
Show off our organisational skills! During the interview, we can share examples of how we've managed tight deadlines and collaborated with teams to produce high-quality documents.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the Document Production Specialist role.
We think you need these skills to ace Document Production Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Production Specialist role. Highlight your experience with Microsoft Word, Excel, and PowerPoint, and any previous document production roles you've had. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:In your application, emphasise your strong organisational skills and attention to detail. Mention specific examples where you’ve ensured accuracy in document production or met tight deadlines. This is key for us at Shepherd and Wedderburn!
Be Clear and Concise:When writing your cover letter, keep it clear and concise. Make sure to communicate your enthusiasm for the role and why you’d be a great fit for our team. We appreciate straightforward communication, so get to the point while still being engaging!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at Shepherd and Wedderburn!
How to prepare for a job interview at Shepherd and Wedderburn
✨Know Your Tools Inside Out
Make sure you're well-versed in Microsoft Word, PowerPoint, Excel, and Foxit. Brush up on advanced features like styles, cross-referencing, and track changes. Being able to demonstrate your technical skills during the interview will show that you’re ready to hit the ground running.
✨Understand the House Style
Familiarise yourself with Shepherd and Wedderburn's house style and layout. You might even want to bring a sample document that reflects this style to discuss how you would ensure compliance in your work. This shows initiative and attention to detail.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed tight deadlines and prioritised tasks in previous roles. Be ready to discuss how you handle multiple requests from fee earners and how you keep them updated on document progress. This will highlight your ability to work under pressure.
✨Communicate Effectively
Practice clear and concise communication, as you'll need to liaise with various teams and individuals. Think about how you would handle phone calls and emails regarding special instructions for documents. Good communication is key in ensuring everyone is on the same page.
