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- Tasks: Manage invoices, payments, and vendor records in a dynamic accounts payable team.
- Company: Join Shepherd and Wedderburn, a leading law firm with a commitment to excellence.
- Benefits: Enjoy flexible working hours and comprehensive training in a supportive environment.
- Why this job: Gain valuable experience in finance while contributing to a reputable firm with a collaborative culture.
- Qualifications: Previous accounts payable experience is preferred; strong attention to detail is essential.
- Other info: Full training provided; perfect for those looking to kickstart their finance career.
The predicted salary is between 24000 - 36000 ÂŁ per year.
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The Accounts Payable team is responsible for managing and maintaining the books and records of all Shepherd & Wedderburn LLP group companies to include purchase ledger, general ledger, and client ledgers.
The role
You will be expected to be able to undertake all standard accounts payable duties accurately and efficiently, to include;
- Processing a wide variety of invoices using the firm’s accounts payable system. This will include a combination of general ledger firm’s costs as well client related professional expenses and disbursements.
- Processing and arranging payment of all firm’s employee & partner personal expense claims.
- Dealing with the group’s credit card & virtual credit card programmes, including processing transactions and reconciling accounts.
- The creation and upkeep of all vendor records ensuring compliance with the firm’s risk management policies in this area.
- Preparation of the firm’s weekly supplier payment run via BACS.
- The reconciliation of all supplier statements received as well as taking ownership for any anomalies identified during this process with a view to investigating and rectifying same.
- Dealing with the upload of all internal recharges (i.e., copying costs, travel costs etc) to the firm’s practice management system.
- Accurately file all working documentation within various online Cashroom filing locations.
- Attend team meetings and contribute to any group discussions on cashroom procedures and ensuring relevant cashroom process documentation is always kept up to date.
- Provide required support during the completion of the firm’s annual audit cycle.
- To assist with all ad-hoc departmental duties which may arise from time to time.
*Please note that all duties will be carried out on a rotational basis alongside other members of the Accounts Payable team and full training and support will be provided.
Skills/Experience
- Previous experience of working in an accounts payable environment or in a high-volume transactional team in a professional services environment is preferrable
- Knowledge of the Law Society of Scotland and SRA Solicitors’ Accounts Rules is desirable.
- A working knowledge of the Aderant practice management and the Emburse Enterprise (formerly Chrome River) systems are desirable but not essential.• Enthusiasm, accuracy and a sharp eye for detail will be essential.
- Knowledge and understanding of current HMRC VAT and Anti-Money Laundering regulations would be beneficial.
- Comfortable working as part of a team but also able to perform to your own initiative when required.
- Strong interpersonal skills and comfortable communicating clearly both verbally and in writing.
- Comfortable with the current, and potentially future, remote working requirements.
- You’ll be confident in your own judgement and skills, but also able to know when it’s necessary to call upon the help and expertise of others.
- It is essential that you have strong organisational skills and the ability to work under pressure in a busy and demanding environment to strict timescales will be fundamental.
- You will be proficient with Word, Excel and Outlook.
- We are looking for someone who is flexible and reliable, who has a pro-active “can-do” attitude and a drive to succeed within our wider Cashroom team.
To view the full details of the role and submit and application, please click apply.
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Full-time
Job function
-
Job function
Accounting/Auditing and Finance
-
Industries
Law Practice and Legal Services
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Accounts Assistant (Accounts Payable) employer: Shepherd and Wedderburn
Contact Detail:
Shepherd and Wedderburn Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Assistant (Accounts Payable)
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Aderant and Emburse Enterprise. Even if you haven't used them before, understanding their functionalities can give you an edge during interviews.
✨Tip Number 2
Brush up on your knowledge of the Law Society of Scotland and SRA Solicitors’ Accounts Rules. This will not only help you in the role but also demonstrate your commitment to understanding the legal environment.
✨Tip Number 3
Highlight any experience you have in high-volume transactional teams. Be ready to discuss how you managed pressure and maintained accuracy in your previous roles, as this is crucial for the Accounts Payable position.
✨Tip Number 4
Prepare to showcase your organisational skills and attention to detail. Think of examples from your past work where these skills were essential, as they are fundamental for success in this role.
We think you need these skills to ace Accounts Assistant (Accounts Payable)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable or similar roles. Emphasise your skills in processing invoices, managing expense claims, and any familiarity with accounting software.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Mention your enthusiasm for the role and how your skills align with the responsibilities of the Accounts Assistant position.
Showcase Relevant Skills: In your application, clearly demonstrate your organisational skills, attention to detail, and ability to work under pressure. Provide examples from previous roles where you successfully managed multiple tasks or met tight deadlines.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an accounts payable role.
How to prepare for a job interview at Shepherd and Wedderburn
✨Know Your Accounts Payable Basics
Make sure you brush up on your accounts payable knowledge. Understand the processes involved, such as invoice processing and payment arrangements. Being able to discuss these topics confidently will show that you're prepared for the role.
✨Demonstrate Attention to Detail
Since accuracy is crucial in this position, be ready to provide examples of how you've maintained attention to detail in previous roles. You might even want to mention specific instances where your diligence prevented errors or improved efficiency.
✨Familiarise Yourself with Relevant Regulations
Having a basic understanding of HMRC VAT and Anti-Money Laundering regulations can set you apart from other candidates. Be prepared to discuss how these regulations impact accounts payable processes and why they are important.
✨Show Your Team Spirit
This role requires collaboration within the Accounts Payable team. Be ready to share experiences where you worked effectively as part of a team, highlighting your interpersonal skills and ability to contribute positively to group discussions.