Professional Support Lawyer and Knowledge Manager

Professional Support Lawyer and Knowledge Manager

General, Edinburgh

Main information

Term type:

Permanent

Department:

General

Location:

Edinburgh

The team

The property and infrastructure division are currently recruiting for a Professional Support Lawyer (PSL) to support their Scottish Real Estate team. The successful candidate will provide support and advice to maintain leading edge knowledge, documentation and expertise to deliver effective client services. This will include managing knowledge through online resources and the teams own expertise whilst supporting learning and training as and when required.

The Knowledge Management Specialist role is an additional responsibility within the Professional Support Lawyer role. Its main purpose is to support the Head of Knowledge and Service Delivery with firmwide Knowledge Management responsibilities. The successful candidate will be expected to devote two days per week to this aspect of the role.

The role

PSL

Knowledge Management

• Managing knowledge and maintaining all Scottish Property Online (SPO) material. Overall responsibility for resource to profile and process any contributions
• Harvest valuable knowledge from fee earners and establish an ongoing approach / procedure for capturing this knowledge.

Online Services

• Setting up online accounts for client eservices

Precedents and Styles

• Introducing, drafting and updating precedents and guides / manuals
• Request and collect useful styles regularly and update accordingly

Learning and Training

• Assist with preparation and testing of automated property documents
• Assist with all property training sessions
• Support all property trainee sessions / inductions
• Assist with all property and infrastructure training, assistant training and paralegal property training

Business Development / Marketing

• Regular liaison with Business Development and marketing functions as and when required
• Administer and edit any website articles and encourage regular production

Knowledge Manager

Knowledge system

• Work as part of the central team to roll out the firm’s new knowledge system
• Ongoing responsibility to monitor usage; and monitor submissions and approval processes for precedents, know how and other knowledge in the knowledge system
• Ongoing role to enhance and improve the firm’s knowledge system, including the user experience, taxonomy and general findability of knowledge

Liaison with practice and sector groups

• Work with knowledge champions and PSLs from the firm’s practice and sector groups to understand their knowledge priorities and encourage an appropriate focus on knowledge management
• Organise and chair quarterly meetings of the firm’s knowledge champions group

Knowledge strategy and governance

• Work with the Head of Knowledge and Service Delivery to identify and progress KM priorities in line with the firm’s general and AI strategies

Learning and Development

• Represent Knowledge Management on the firm’s Learning and Development committee
• Assist the Head of Knowledge and Service Delivery in dealing with CPD queries, assessing training needs and organising training programmes

Other information

HR Contact

If you would like further information on the role or require accommodations to make your application please contact marc.mcrae@shepwedd.com

At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, people with disabilities or who are neurodivergent and those from lower socio-economic backgrounds.

Data Protection

Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “controller”. The information provided by you will be processed in accordance with our Privacy Notice for Applicants . If you are successful in obtaining paid employment with us we will hold your information in accordance with our Privacy Notice and Data Retention Policy for Personnel, which will be provided to you at the relevant time.

Relevant information will be disclosed to the interview panel and Human Resources staff members. We may contact any referees provided for the purposes of discussing your application and will ask your permission before doing so.

If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:

• We will use any information provided in relation to reasonable adjustments to make appropriate arrangements for interview or other selection processes.
• We will use any information provided in our diversity monitoring form to ensure meaningful monitoring and reporting. Any analysis of this data will be done on an anonymous basis.

Should your application be unsuccessful, the information provided will be deleted on the basis of the timescales set out in our Privacy Notice for Applicants .

If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our Privacy Notice for Applicants .