At a Glance
- Tasks: Join our Accounts Payable team to manage invoices and payments efficiently.
- Company: Shepherd & Wedderburn LLP is a leading law firm committed to diversity and inclusion.
- Benefits: Enjoy a supportive work environment with flexible remote options and corporate perks.
- Other info: We encourage applications from diverse backgrounds and offer full training and support.
- Why this job: Gain valuable experience in finance while contributing to a dynamic team culture.
- Qualifications: Previous accounts payable experience is preferred; strong organisational skills are essential.
The predicted salary is between 28800 - 43200 £ per year.
Our Finance department is looking for an accounts payable assistant to join our Edinburgh team. This role is full time and based from our office at Haymarket Square.
Previous experience in a similar role is essential, legal accounts experience would be advantageous.
The Accounts Payable team is responsible for managing and maintaining the books and records of all Shepherd and Wedderburn LLP group companies to include purchase ledger, general ledger and client ledgers. Within this team, the accounts assistant is responsible for a variety of tasks relating to invoice management, payment processing, and ensuring accurate financial records.
Responsibilities
- Processing a wide variety of invoices to the firm’s accounts payable system. This will include a combination of general ledger firm’s costs as well as client related professional expenses and disbursements.
- Processing and arranging payment of all firm’s employee and partner personal expense claims.
- Dealing with the group’s credit card and virtual credit card programmes, including processing transactions and reconciling accounts.
- The creation and upkeep of all vendor records ensuring compliance with the firm’s risk management policies in this area.
- Preparation of the firm’s weekly supplier payment run via BACS.
- Reconciliation of all supplier statements received as well as taking ownership for any anomalies identified during this process with a view to investigating and rectifying same.
- Dealing with the upload of all internal recharges (i.e. copying costs, travel costs etc) to the firm’s practice management system.
- To accurately file all working documentation within various online Cashroom filing locations as directed.
- Attending meetings and contributing to any group discussions on Cashroom procedures and ensuring Cashroom documentation is kept up to date at all times.
- To assist with all ad‑hoc departmental duties which may arise from time to time.
At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, people with disabilities or who are neurodivergent and those from lower socio‑economic backgrounds.
Accounts Assistant (Accounts Payable) employer: Shepherd and Wedderburn LLP
At Shepherd & Wedderburn LLP, we pride ourselves on fostering a supportive and inclusive work environment where every team member can thrive. As an Accounts Assistant in our dynamic Accounts Payable team, you will benefit from comprehensive training, opportunities for professional growth, and a culture that values diversity and collaboration. Located in a vibrant city, we offer a flexible working arrangement that promotes work-life balance, making us an excellent employer for those seeking meaningful and rewarding careers.
Contact Details:
Shepherd and Wedderburn LLP Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Assistant (Accounts Payable)
✨Tip Number 1
Familiarise yourself with the Aderant practice management and Emburse Enterprise systems. Even if you don't have direct experience, showing that you've researched these tools can demonstrate your initiative and eagerness to learn.
✨Tip Number 2
Brush up on your knowledge of the Law Society of Scotland and SRA Solicitors’ Accounts Rules. Understanding these regulations will not only help you in the role but also show your commitment to compliance and professionalism.
✨Tip Number 3
Highlight your organisational skills and ability to work under pressure during any discussions or interviews. Prepare examples from your past experiences where you successfully managed tight deadlines or high volumes of transactions.
✨Tip Number 4
Demonstrate your strong interpersonal skills by preparing thoughtful questions about the team dynamics and company culture. This shows that you're not just interested in the job, but also in being a valuable part of the team.
We think you need these skills to ace Accounts Assistant (Accounts Payable)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in accounts payable or high-volume transactional roles. Emphasise skills such as attention to detail, organisational abilities, and familiarity with accounting software.
Craft a Strong Cover Letter:In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to handle the responsibilities outlined in the job description, such as processing invoices or managing vendor records.
Highlight Relevant Skills:Clearly outline your proficiency in tools like Word, Excel, and Outlook. If you have knowledge of VAT regulations or experience with practice management systems, be sure to include this information as it aligns with the job requirements.
Proofread Your Application:Before submitting, carefully proofread your application materials. Look for any spelling or grammatical errors, and ensure that all information is accurate and presented clearly. A polished application reflects your attention to detail.
How to prepare for a job interview at Shepherd and Wedderburn LLP
✨Know Your Accounts Payable Basics
Make sure you brush up on your accounts payable knowledge. Understand the key processes like invoice processing, payment arrangements, and vendor record management. Being able to discuss these topics confidently will show that you're prepared for the role.
✨Demonstrate Attention to Detail
Given the importance of accuracy in this role, be ready to provide examples of how you've maintained attention to detail in previous positions. Highlight any experiences where your meticulousness helped avoid errors or improved processes.
✨Familiarise Yourself with Relevant Regulations
While specific knowledge of the Law Society of Scotland and SRA Solicitors’ Accounts Rules is desirable, having a general understanding of HMRC VAT and Anti-Money Laundering regulations can set you apart. Be prepared to discuss how these regulations impact accounts payable.
✨Show Your Team Spirit
This role requires collaboration within the Accounts Payable team. Share examples of how you've successfully worked in a team environment, contributed to group discussions, or supported colleagues in achieving common goals. This will demonstrate your ability to fit into their culture.
