Full Time, Permanent, 37.5 hours per week. (Flexible working considered) Financial Controller ShelterBox HQ, Truro, Cornwall (Hybrid working with a mix of office and home) A key member of the finance and financial accounts teams, supporting colleagues and the wider charity by taking responsibility for maintaining elements of the financial records of the charity. Ensuring compliance with technical and legal requirements, safeguarding the assets of the charity. Generating data that will allow for informed decisions to be made, maximising the impact that the charity can achieve for people effected by disasters. We are looking for an experienced finance professional to join our busy team and to help provide a great finance service. You will have excellent attention to detail, good knowledge of finance processes and work well as part of a busy team. You will have experience in working in a finance team. Main core duty will be maintaining the purchase ledger. Shared tasks will be expected for payroll (training will be given). The individual may hold AAT qualification or be qualified by experience. This will be an exciting time to join the organisation as we have just implemented new systems, for payroll, expenses and finance. Maintain Financial Records · As part of the Financial Accounts team (two Finance Officers and the Financial Controller) take a share of the responsibility for maintaining the financial records of the charity, ensuring compliance with processes and technical and legal requirements, and safeguarding the assets of the charity. · Processing and payment of invoices and bank transfers, including foreign and urgent payments. · Processing of donations from journals generated from the CRM system, reconciling to bank receipts, and resolving any queries or discrepancies in collaboration with the Supporter Care team. · Bank and petty cash recording and reconciliation. Including bank account reconciliation on a weekly basis, petty cash and foreign currency. Submission of bank reconciliations for approval by Financial Controller. · Credit Card and Expense Claims (detailed below) · Process Payroll (detailed below) · Purchase and sale of foreign currency as discussed with Financial Controller. · Monthly gift aid submission including generation of Gift Aid submissions, complete pre-claim checks, submission and reconciliation to receipts from HMRC. Submission of draft gift aid submission for approval by Financial Controller. · Year End - As instructed by the Financial Controller generate reports and information to support preparation of annual report and audit file. Answer audit queries provided by the charities auditors. · Maintenance of the organisation's fixed asset register, posting journals for depreciation, acquisitions and disposals. · Monitoring of finance inbox and support organisation with requests for financial information. · Provide Support to organisation with procurement and purchase ledger system Focal point. · Update projects/funds on Dimensions. · Maintaining accounting records for our subsidiary company, ShelterBox Trading. Credit Card and Expense Claims · Maintenance of the Company Credit cards, submitting requests for new cards, adjusting credit limits and cancellation of cards. · Download credit card transactions and upload to Continia Expense system and submit to credit card holders for completion of expenses. · Review, approve and post to finance system credit card expenses and claims for expenses using Continia expense system. · The issuing and reconciliation of cash advances for ShelterBox Response teams. · Provision of new credit cards for Staff/ShelterBox Response team's and deal with any issues. Payroll · Processing the monthly payroll with information provided by HR Department using Payroll Software and initiating payment and payslips to staff. · Monthly submission of payroll reports to HMRC and process payment of PAYE, NI and student loans to HMRC. · Maintenance of the company pension scheme, uploading details of monthly contributions. Monthly reconciliation of payroll control accounts. · Providing support to the HR team around pay, pension, loans etc Monthly reconciliation of income between CRM and Dimensions. · Produce month end reconciliations for approval by Financial Controller. Special Projects: · Provide support to the Finance Team Managers and Director of Finance including undertaking special projects as requested. · Providing financial team support on cross departmental projects as required. We therefore encourage you to submit your application as soon as possible. Please ensure your application is completed in full and you read the applicant guidance on our website before applying.
Hiring: Senior Finance Officer (Senior Officer) in Cornwall employer: ShelterBox
ShelterBox is an exceptional employer that fosters a collaborative and creative work culture, empowering employees to make a meaningful impact through their work. With opportunities for professional growth and development, particularly in the dynamic field of content production, team members can thrive while contributing to vital humanitarian efforts. The remote working flexibility allows for a balanced lifestyle, making it an attractive choice for those seeking rewarding employment in the UK.
