Deputy Assistant to the CEO

The CEO Office operates in a dynamic, fast-paced, and highly complex global environment. It is a close-knit team dedicated to ensuring the smooth running of the CEO's day-to-day activities. The team works collaboratively, with a strong emphasis on trust and teamwork.

The Deputy Assistant to the CEO will report to the Executive Assistant (EA) to the CEO and will provide effective, efficient, accurate, proactive and highly confidential administrative and secretarial support - primarily to the EA, as well as to the CEO's Business Advisor and, at times, directly to the CEO. The main focus of this role is managing logistics such as events, travel, catering, hospitality and IT.

The CEO Office frequently encounters urgent issues that require prompt support with calendar management, travel arrangements, and access to other leaders. Occasionally, flexibility outside standard office hours may be required to meet these demands. While the pace can be demanding and last-minute changes are common, the Deputy Assistant to the CEO is part of a close-knit team that values accuracy, service excellence, and proactive problem-solving. Resilience and adaptability are key to thriving in this role. Maintaining the highest degree of confidentiality in all matters is essential.

What you’ll be doing:

• Provide effective, efficient, and pro-active administrative and secretarial support, dealing with matters of a highly confidential nature.
• Work closely with the EA on various administrative and logistical arrangements, including challenging calendar management, to optimise the CEO's time.
• Take full responsibility for continuation of diverse activities during the absence of the EA (for example on planned leave).
• Arrange detailed and accurate logistics for forthcoming travels, including proactive and timely arrangements in a cost and business efficient manner. Prepare travel itineraries, independently arranging flights, trains, passport renewals, visas, accommodation, and car transport.
• Ensure timely submission of expense claims and Gifts & Hospitality (G&H) entries.
• Support information management activities i.e., DocuSign, SharePoint sites, Diligent, and record management.
• Maintain a productive network of admin colleagues worldwide to support the needs of the CEO.

What you bring:

• Proven experience in secretarial and administrative support to executive level leadership.
• Must be able to work independently as well as part of a team.
• Excellent written English and verbal communication skills with both internal & external parties across all levels.
• Able to interact at all levels and demonstrate an enthusiastic, proactive can-do and customer focused mindset.
• Professional and organized with the willingness to help, and ability to independently use a range of problem-solving skills while learning quickly.
• Able to manage sensitive matters with integrity and discretion.
• Effective time management and personal effectiveness skills to work within tight deadlines, balancing competing priorities with proactiveness and independence.
• Possesses influencing and persuasive skills in engaging with stakeholders, both internally and externally.
• Eye for detail when completing tasks.
• Experience in corporate/global, cross‑cultural environments and time zones required.
• Advanced computer literacy in various applications, activities and programs (e.g., Diligent, SharePoint, Microsoft Office applications including Outlook, Outlook Calendar, Microsoft Teams, Concur, Corporate Travel, etc.).

What we offer:

• Work with talented, committed people on one of the most important challenges facing our planet.
• Opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another.
• Balance your priorities as you become the best version of yourself.
• Collaborate with experienced colleagues with unique expertise.
• Perform at your best with a competitive starting salary and annual performance‑related salary increase.
• Take advantage of paid parental leave, including for non‑birthing parents.
• Join an organisation working to become one of the most diverse and inclusive in the world.
• Grow as you progress through diverse career opportunities in national and international teams.
• Gain access to a wide range of training and development programmes.