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For Companies At a Glance
- Tasks: Support our photography studio by managing payments, contracts, and cost analysis.
- Company: Join SHEIN, a global fashion retailer with a mission to make fashion accessible.
- Benefits: Competitive salary, diverse workplace, and opportunities for growth in a dynamic environment.
- Why this job: Be part of a creative team and help shape the future of fashion.
- Qualifications: Strong communication skills in Chinese and English, plus experience in finance or admin roles.
- Other info: Fast-paced environment with a focus on innovation and collaboration.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
About SHEIN EMEA
SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 150 countries worldwide. Our EMEA headquarters are in Dublin, and we now operate over 15 offices across the EMEA region.
At SHEIN, our mission is to make the beauty of fashion accessible to all. Through our industry-leading, on-demand production model, we support a smarter, more future-ready fashion industry that adapts to the changing needs of our customers.
Learn more about SHEIN by following us at https://careers.shein.com/ and https://www.sheingroup.com.
Position Summary
We are looking for an Administrator to join our London Photography Studio team. The Admin plays a key role in supporting the efficient and accurate operation of the photography studio by overseeing payment administration, cost analysis, and contract management for all photoshoot and project activities. This position ensures timely and compliant payment processing, maintains reliable records, and collaborates closely with production and finance teams to drive effective budget control and reporting.
Job Responsibilities
- Process and manage all photoshoot and project-related payment workflows, ensuring timely completion within studio deadlines.
- Maintain up-to-date payment records, monitor costs, and carry out regular reconciliations to ensure accuracy and compliance.
- Manage payment requests across different entities, ensuring correct cost center allocation and alignment with finance policies.
- Maintain and update supplier information, ensuring all payment details are accurate and properly recorded.
- Monitor the status of payment submissions to ensure timely processing, follow up where necessary, and chase outstanding invoices from model agencies and suppliers.
- Identify and resolve discrepancies in payment records or documents to maintain accuracy and reliability.
- Collaborate with production teams to verify budgets, approve expenses, and support internal cost control.
- Provide detailed cost breakdowns and variance analysis to support department planning.
- Prepare and present cost analysis reports, highlighting key trends, risks, and insights for management.
- Conduct monthly cost analysis reporting to support financial planning and control.
- Maintain and update photoshoot supplier contract records for accurate filing and easy retrieval.
- Review key contract terms related to photoshoot supplier payments to ensure compliance with studio policies.
- Coordinate with the legal team on photoshoot supplier contract reviews as needed.
- Manage the photoshoot supplier contract approval process, ensuring timely completion and adherence to internal procedures.
Job Requirements
- Strong written communication skills in both Chinese and English.
- 1–3 years of experience in finance or administrative roles (experience in production admin is a plus).
- Fast learner with strong analytical thinking and problem-solving skills.
- Highly organised, with excellent time and task management abilities.
- Exceptional attention to detail and accuracy, critical for both financial and document-related work.
- Advanced Microsoft Excel skills, including formulas, sorting, pivot tables, data checks, and reconciliations.
- Ability to understand and improve internal systems and workflows.
SHEIN DISTRIBUTION UK LIMITED is an equal opportunity employer committed to a diverse workplace environment.
Administrative Specialist employer: SHEIN
Contact Detail:
SHEIN Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Specialist
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at SHEIN or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by researching SHEIN's culture and values. Show us how your skills align with our mission to make fashion accessible. Tailor your answers to reflect what we care about!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable talking about your experience and how it relates to the Administrative Specialist role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the SHEIN team!
We think you need these skills to ace Administrative Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Specialist role. Highlight relevant experience in finance or administrative tasks, and don’t forget to showcase your strong written communication skills in both Chinese and English!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our London Photography Studio team. Mention specific skills like your analytical thinking and attention to detail that align with the job description.
Show Off Your Excel Skills: Since advanced Microsoft Excel skills are a must, consider including examples of how you've used Excel in previous roles. Whether it's data checks or reconciliations, we want to see your expertise in action!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at SHEIN
✨Know Your Numbers
As an Administrative Specialist, you'll be dealing with payments and budgets. Brush up on your financial knowledge and be ready to discuss how you've managed costs or reconciled accounts in previous roles. This shows you understand the importance of accuracy and compliance.
✨Showcase Your Organisational Skills
This role requires excellent time and task management abilities. Prepare examples of how you've successfully organised projects or managed multiple tasks simultaneously. Use specific instances where your organisational skills led to successful outcomes.
✨Communicate Clearly
Strong written communication skills are a must, especially since you'll be working in both Chinese and English. Practice explaining complex ideas simply and clearly. You might even want to prepare a brief presentation on a relevant topic to demonstrate your communication prowess.
✨Familiarise Yourself with SHEIN
Do your homework on SHEIN and its operations. Understand their mission and values, and think about how your skills align with their goals. Being able to articulate why you want to work for SHEIN and how you can contribute will set you apart from other candidates.
