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- Tasks: Manage office operations and provide a warm welcome to visitors.
- Company: Join a global British interior design company in a vibrant HQ.
- Benefits: Competitive salary, supportive team, and opportunities for growth.
- Why this job: Be the face of the company and ensure smooth daily operations.
- Qualifications: Strong communication skills and a friendly, professional attitude.
- Other info: Dynamic role with varied tasks in a creative environment.
The predicted salary is between 28800 - 43200 £ per year.
Main Duties:
- Office Manager
- Open the office at 8:30am and prepare the building for the day.
- Manage stationery orders and store room.
- Communicate with the cleaning and maintenance companies.
- Manage any queries/problems with regard to the above.
- Ensure regular/annual maintenance checks are carried out (electrical, gas, heating, fire, security etc).
- Responsible for maintenance contracts for building.
- First Aider.
- Fire Marshal and test Fire alarm on a weekly basis.
- Key holder and emergency contact.
- Meet and greet all visitors and offer refreshments.
- Receive and sign parcels and distribute all mail and deliveries.
- Prepare meeting room for all meetings: organize, set up and clear.
- Order refreshments for both offices and showrooms.
- Distribute magazines on behalf of marketing department (National and International).
- Ad hoc duties on request.
- Booking couriers, bikes and taxis on request.
- Booking International and domestic Couriers (Fedex).
- Prepare all outgoing post (by using franking machine) daily.
- Process personal expenses each month.
Hours of Work:
Working hours are 8.30am - 4.30pm although the position may necessitate longer and flexible hours from time to time.
Ideal Candidate:
- Must be well presented and well spoken.
- Professional with a friendly and welcoming manner.
- Always willing to help with a positive attitude.
- Dependability and consistent.
- Able to multi-task and be very organised with the ability to prioritise.
- Must be a self-starter.
- Great communicator.
- IT literate.
- Experience in a customer facing role would be an advantage.
- Must have common sense and be practical.
Office Manager & Front of House Administrator at HQ of global British interior design company, W1 employer: Sheila Childs Recruitment
Contact Detail:
Sheila Childs Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Front of House Administrator at HQ of global British interior design company, W1
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and vibe. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 3
Dress to impress! Make sure you’re looking sharp and professional for your interview. First impressions matter, and being well-presented can set the tone for a positive conversation.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Office Manager & Front of House Administrator at HQ of global British interior design company, W1
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your ability to manage multiple tasks and stay organised. We want to see how you prioritise and handle responsibilities, especially in a busy office environment like ours.
Be Personable: Since this role involves meeting and greeting visitors, make sure your application reflects your friendly and professional manner. Use a warm tone and share any relevant experiences that showcase your customer-facing skills.
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to match the job description. Mention specific duties from the role that you’re excited about and how your experience aligns with them.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important details about the role!
How to prepare for a job interview at Sheila Childs Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the company’s history, values, and recent projects. This will not only help you understand their culture but also allow you to tailor your answers to show how you fit into their vision.
✨Showcase Your Organisational Skills
As an Office Manager & Front of House Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or solved problems efficiently. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Practice Your Communication Skills
Since this role involves a lot of interaction with visitors and staff, practice clear and confident communication. You might want to do a mock interview with a friend or family member to get comfortable speaking about your experiences and answering questions.
✨Dress the Part
First impressions matter! Make sure you dress professionally and appropriately for the company’s environment. A well-presented appearance will reflect your understanding of the role and the company’s standards.
