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For Companies At a Glance
- Tasks: Support medication ordering, invoice processing, and general admin tasks in a busy pharmacy.
- Company: Join Sheffield Children's NHS Foundation Trust, a top-rated children's healthcare provider.
- Benefits: Enjoy generous leave, pension schemes, health programmes, and exclusive discounts.
- Why this job: Make a real impact in children's healthcare while working in a supportive, inclusive environment.
- Qualifications: GCSEs in English and Maths (grade C/4), office experience, and proficiency in Word and Excel required.
- Other info: Pay starts at £12.60 per hour, with a commitment to diversity and inclusion.
Join our Pharmacy Procurement Team at Sheffield Children's! We are looking for an enthusiastic, motivated, and reliable individual to support the ordering and supply of medications, assist with invoice processing, and provide general administrative support to help keep our pharmacy services running smoothly.
About You:
- GCSE English Language and Mathematics (grade C/4 or equivalent)
- Proficient in Word and Excel
- Experience with general office responsibilities
- Strong communication skills and attention to detail
If you're ready to make a difference in children's healthcare, apply now to join our dedicated team!
Main duties of the job:
- Help with ordering of pharmaceuticals, ensuring authorisation and coordination with suppliers.
- Monitor and resolve issues with orders, including delays, missing items, and off-contract claims.
- Raise and process pharmacy-related invoices, and communicate with suppliers and other teams to resolve invoice queries.
- Provide general administrative support, including document filing, data entry, archiving, and report preparation.
- Support the Homecare service by assisting with prescription processing, invoicing, auditing, and compliance with national guidelines.
- Communicate with suppliers, departments, and staff, maintaining accurate records and following up on outstanding matters.
About us:
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health. We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise. We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey. Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.
As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health. We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.
Diversity Statement:
At Sheffield Children's, we are committed to creating an inclusive environment that celebrates diversity and supports everyone's success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members. Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver.
Person Specification:
- GCSE English Language - grade C / grade 4 or above.
- GCSE Mathematics - grade C / grade 4 or above
- RSA II/NVQ2 or equivalent experience
- An understanding of the CMM (JAC) pharmacy computer system.
- Experience of general office duties.
- Proficient in the use of Word and Excel.
- Working in a busy office with an understanding of finance operations.
- Pharmacy experience/knowledge.
- Good communication and organisational skills.
- Ability to work with minimal supervision.
- Ability to achieve deadlines.
- An understanding of how Pharmacy works within the NHS environment.
- An understanding of Homecare services and how to work with them.
Personal Attributes:
- Ability to work using own initiative.
- Effective team worker.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Pharmacy Administrative Support Officer employer: Sheffield Children's
Contact Detail:
Sheffield Children's Recruiting Team
scn-tr.recruitment.team@nhs.net
StudySmarter Expert Advice 🤫
We think this is how you could land Pharmacy Administrative Support Officer
✨Tip Number 1
Familiarise yourself with the NHS environment and pharmacy operations. Understanding how pharmacies function within the NHS will give you a significant edge during interviews, as it shows your commitment to the role and the organisation.
✨Tip Number 2
Brush up on your Excel skills, especially in data entry and invoice processing. Being proficient in these areas is crucial for the role, and demonstrating your ability to handle these tasks efficiently can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience with general office duties and how you've handled challenges in previous roles. Highlighting specific examples of problem-solving or effective communication will showcase your suitability for the position.
✨Tip Number 4
Research Sheffield Children's NHS Foundation Trust and its values. Understanding their mission and how they prioritise patient care will help you align your answers during the interview, demonstrating that you're a good cultural fit for the team.
We think you need these skills to ace Pharmacy Administrative Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your proficiency in Word and Excel, as well as any previous administrative roles you've held.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention your understanding of the NHS environment and how your skills can contribute to the Pharmacy Procurement Team.
Highlight Relevant Qualifications: Clearly state your GCSE qualifications in English Language and Mathematics, ensuring you meet the minimum requirements. If you have additional qualifications or training, include those as well.
Showcase Communication Skills: Since strong communication skills are essential for this role, provide examples in your application of how you've effectively communicated with colleagues or suppliers in past positions.
How to prepare for a job interview at Sheffield Children's
✨Show Your Enthusiasm
Make sure to express your enthusiasm for the role and the impact it has on children's healthcare. Highlight why you want to be part of Sheffield Children's NHS Foundation Trust and how you align with their mission.
✨Demonstrate Your Skills
Prepare examples that showcase your proficiency in Word and Excel, as well as your experience with general office duties. Be ready to discuss how these skills will help you manage the responsibilities of the Pharmacy Administrative Support Officer.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, especially when discussing how you would handle issues with orders or invoice processing.
✨Understand the NHS Environment
Familiarise yourself with how pharmacy works within the NHS and the specific challenges faced in this environment. Being knowledgeable about Homecare services will also demonstrate your commitment to understanding the role's context.
