Our Company
Shearwater Marine Services has a well respected background supporting marine based infrastructure projects. Our company has recognised pedigree from underwater inspection, maintenance and repair contracts to large scale, high profile, marine construction and diving projects. We have high customer retention and an excellent reputation for providing invaluable and professional assistance to construction industries, renewable energy providers, defence, local government agencies, utilities providers, ports and harbour authorities, consultant engineering firms and shipping and ferry companies.
The Role
This is an excellent opportunity for an experienced administrator who enjoys working in a varied role, building strong relationships and contributing to the effective delivery of projects and operations. You will work closely with the Defence Department Manager, Defence Project Managers and colleagues across Business Support, Finance, Procurement, Quality, and Health and Safety. The role will provide support to projects administration, procurement, financial administration, document control, reporting and compliance. As part of a diverse and evolving business, no two days will be the same. You will have the opportunity to support important defence and marine projects while helping to improve the systems, processes and working practices that support their delivery.
Key Responsibilities
- Coordinating project administration, correspondence, meetings, records and action trackers.
- Supporting purchasing, purchase orders, suppliers, invoicing, timesheets and financial administration.
- Maintaining accurate project files, registers, schedules and document control records.
- Assisting Project Managers with reports, customer information and project reviews.
- Supporting audits, compliance activities and the secure handling of Defence and commercially sensitive information.
- Maintaining management information and highlighting outstanding actions, delays or administrative risks.
- Helping to improve systems, processes and working practices.
The role will primarily support the Defence Department while remaining part of the wider Group Business Support function.
Required Skills
We are looking for an organised, proactive and dependable individual with strong administrative skills and excellent attention to detail.
Ideally, you will have:
- Previous experience in an administrative, business support or project support role.
- Strong organisational and communication skills, with the ability to manage competing priorities.
- Good Microsoft 365 skills, particularly Outlook, Word, Excel, Teams and Sharepoint.
- Experience maintaining accurate records, trackers, and electronic filing systems.
- A professional and discreet approach to confidential and commercially sensitive information.
- The ability to work independently while building effective relationships across a wider team.
Experience within defence, marine, engineering or other regulated environment, or exposure to procurement, financial administration or document control, would be advantageous but is not essential.
Most importantly, we are looking for someone who takes pride in being organised, enjoys supporting a busy team and understands the importance of accuracy, confidentiality and completing tasks to a high standard.
Benefits
This is an opportunity to join a growing and evolving multi-company group in a permanent role supporting an important area of the business.
The successful candidate will benefit from:
- A varied role with exposure to project administration, procurement, finance, document control and compliance.
- The opportunity to gain experience within the defence and marine sectors.
- Regular interaction with Project Managers, operational teams and group support functions.
- The opportunity to contribute to improvements in processes, systems and ways of working.
- A supportive working environment within the wider Group Business Support team.
- Opportunities to develop broader business and project support experience as the Group continues to grow.
BUSINESS SUPPORT ADMINISTRATOR in Dunoon employer: SHEARWATER MARINE SERVICES LIMITED
Shearwater Marine Services is an exceptional employer located in the picturesque town of Dunoon, offering a dynamic work environment where craftsmanship meets innovation. With a strong emphasis on quality and safety, employees benefit from hands-on experience in marine fabrication while collaborating closely with skilled professionals, fostering both personal and professional growth. The company values its workforce, providing opportunities for skill enhancement and career advancement in a supportive and engaging culture.
Contact Details:
SHEARWATER MARINE SERVICES LIMITED Recruitment Team
