Part Time Home Administrator - Belinda Ferrison House in Northampton

Position: Part Time Children’s Home Administrator

Location: Northampton – NN1

Contract: Permanent, Part-Time, 10 hours per week

Salary: £13.45 per hour (£6,994 per annum)

About Us

Homes2Inspire Ltd is part of the Shaw Trust Group, a charity that transforms the lives of young people and adults across the UK. As one of the country’s top Children’s Home providers, we are passionate about delivering excellent care and ensuring children and young people are safe and supported day-to-day.

Vacancy

We are seeking a highly organised and detail-oriented Administrator to provide day‑to‑day administrative support to our care leavers team in Northampton – NN1. The team supports young people aged 17‑21 with advice, support and mentoring to help them transition into adulthood. The role requires 10 hours per week; days can be discussed with the home manager.

Key Role & Responsibilities

• Conduct and monitor critical staff compliance checks, including Enhanced DBS status checks and Driver Licence checks, ensuring all records are accurately logged in the Charms Management System.
• Monitor staff training compliance and assist with the timely submission of the monthly payroll return by collecting and checking shift data.
• Maintain clear and accurate records of all maintenance work and complete administrative tasks related to quality assurance.
• Manage the petty cash system and reconcile credit card expenditure according to strict financial procedures, ensuring absolute transparency and accountability.
• Raise purchase orders and efficiently manage the invoicing process to ensure external contractors and suppliers are paid promptly.
• Ensure children’s allowances are allocated and available on required days, and monitor their spend, escalating any concerns to the Manager.
• Coordinate and accurately minute key meetings and ensure timely archiving of service paperwork in line with data protection regulations.
• Serve as a key point of contact, liaising effectively with external agencies and suppliers as required.
• Support visitors who come to the service, ensuring correct identification to maintain the safety of our young people.

What We Are Looking For

• Previous, proven experience in a busy office administrative role.
• Excellent written and verbal communication skills.
• Outstanding organisational and time‑management abilities, with a meticulous, detail‑oriented approach.
• The ability to work on your own initiative, problem‑solve, and prioritise deadlines while maintaining a resilient, calm, and empathetic approach in a high‑pressure environment.
• A commitment to safeguarding and promoting the welfare of children, demonstrating integrity and accountability in all actions.
• GCSEs (or equivalent) in Maths and English.

Our Benefits And Rewards

• Competitive annual leave with the option to purchase additional leave.
• Comprehensive training and career development pathways.
• Employee Assistance Programme (EAP) and wellbeing support.
• Unum Healthcare – App-based access to healthcare reimbursements, mental health support, remote GP, and wellbeing perks.
• Aviva Digicare – Access to free healthcare services including Digital GP consultation, Annual Health Check and Mental Health Assessments.
• Refer a Friend bonus.
• Discounts on shopping, cinema, holidays, plus Blue Light Card access.
• Cycling to Work scheme.
• Recognition awards for long service and attendance.

Additional Information

All successful candidates will be subject to a vetting process in line with safer recruitment requirements, including right to work checks, an Enhanced DBS Check for Children and Adults workforce (cost covered by H2I), and satisfactory reference checks. Homes2Inspire reserves the right to close this vacancy early if sufficient applications are received. We do not support visa sponsorship applications.