Part Time Home Administrator in Northampton

We are seeking a highly organised and detail-oriented Administrator to provide day to day administrative support to our care leavers team in Northampton - NN1. Our care leaving team support young people between the ages of 17–21 with advice, support and mentoring to help and support in their transition into adulthood. You will be required to work 10 hours per week; days to be worked can be discussed and agreed with the home manager. You won't just be handling paperwork you'll be the crucial link that ensures our service operates efficiently, safely, and compliantly, allowing our care staff to focus entirely on the young people.

Key Role & Responsibilities

• Conduct and monitor critical staff compliance checks, including Enhanced DBS status checks and Driver Licence checks, ensuring all records are accurately logged on the Charms Management System.
• Monitor staff training compliance and assist with the timely submission of the monthly payroll return by collecting and checking shift data.
• Maintain clear and accurate records of all maintenance work and complete administrative tasks related to quality assurance.
• Manage the petty cash system and reconcile credit card expenditure according to strict financial procedures, ensuring absolute transparency and accountability.
• Raise purchase orders and efficiently manage the invoicing process to ensure external contractors and suppliers are paid promptly.
• Ensure children's allowances are allocated and available on required days, and monitor their spend, escalating any concerns to the Manager.
• Coordinate and accurately minute key meetings and ensure timely archiving of service paperwork in line with data protection regulations.
• Serve as a key point of contact, liaising effectively with external agencies and suppliers as required.
• Support with visitors who come to the service, ensuring correct Identification to ensure the safety of our young people.

Qualifications and Requirements

• Previous, proven experience in a busy office administration role.
• Excellent written and verbal communication skills.
• Outstanding organisational and time‑management abilities, and a meticulous, detail‑oriented approach.
• The ability to work on your own initiative, problem‑solve, and prioritise deadlines while maintaining a resilient, calm, and empathetic approach in a high‑pressure environment.
• A commitment to safeguarding and promoting the welfare of children and demonstrating integrity and accountability in all actions.
• GCSEs (or equivalent) in Maths and English.

Benefits

• Competitive annual leave with the option to purchase additional leave.
• Comprehensive training and career development pathways.
• Employee Assistance Programme (EAP) and wellbeing support.
• Unum Healthcare – App‑based access to healthcare reimbursements, mental health support, remote GP, and wellbeing perks.
• Aviva Digicare – Access free healthcare services including Digital GP consultation, Annual Health Check and Mental Health Assessments.
• Refer a Friend bonus.
• Discounts on shopping, cinema, holidays, plus Blue Light Card access.
• Cycle to Work scheme.
• Recognition awards for long service and attendance.