Legal Administration Assistant
Legal Administration Assistant

Legal Administration Assistant

Full-Time 28800 - 43200 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Provide top-notch admin support for legal professionals and improve processes.
  • Company: Join a well-regarded law firm recognized as a great workplace.
  • Benefits: Enjoy generous leave, private medical insurance, and a bonus scheme.
  • Why this job: Be part of a friendly team with a focus on work-life balance and professional growth.
  • Qualifications: Strong IT skills and attention to detail are essential; legal experience is a plus.
  • Other info: This in-office role is based in London, with opportunities for career advancement.

The predicted salary is between 28800 - 43200 £ per year.

Job Description

Due to continued expansion, we are delighted to be recruiting for this newly created role. In conjunction with our PAs the successful applicant will be providing high quality professional administrative support for fee earners across the firm. The successful candidate will actively seek to improve processes, anticipating the needs of those requiring assistance and facilitating flexible and efficient administrative support.\\n\\nWe have been recognised as an outstanding place to work by Best Companies in 2024, 2023, and 2022 and ranked 1st in 2023 as the best mid-sized company to work for.

You will experience a friendly and collegiate team atmosphere where work life balance respected. The role is not suitable for hybrid working, as this is an in-office role based in our modern office. This is an opportunity to join a well-regarded and growing law firm located within easy access of Kings Cross and Farringdon mainline stations and Chancery Lane tube.\\n\\nYour responsibilities will include:\\n\\n• Owning the Know Your Client (KYC) process.

This will include: matter opening, preparing initial client documents, ensuring that the necessary Anti-Money Laundering documentation is gathered and filed on the Linetime Case Management Software, preparing and sending the standard client care letters and terms of business\\n\\n• Supporting general team administration including ensuring organograms and biographies are up to date and assisting with the organisation team events or initiatives.\\n\\n• Assisting with client reporting commitments including WIP updates\\n\\n• Completion of new supplier forms including obtaining the necessary verbal approval for new bank details\\n\\n• Confirmation of bank details with clients and third parties to ensure that client payments are prepared and processed appropriately\\n\\n• Ensuring that at the end of a matter files are closed and readied for archiving\\n\\n• Digital document production including composite documents and formatting\\n\\n• Attending WIP (Work in Progress) meetings, checking bills for accuracy and proactively chasing unpaid debts (in partnership with the Finance team)\\n\\n• Preparing packs of hard copy documentation and assisting with bundling of documentation if dedicated Paralegal support is unavailable\\n\\n• Be capable of operating all functions of the photocopiers and scanners including clearing jams and replacing the toner\\n\\n• Establish and maintain effective and accurate filing systems as required (hard copy and electronic)\\n\\n• Postal duties\\n\\n• Supporting the Office Manager with office administrative support as required.\\n\\nThis list of duties is not exhaustive and since this a new role, we expect it will evolve over time.\\n\\nAbout you\\n\\nYou will be a constructive, proactive and solution focused professional.\\n\\nExperience of working in a law firm, more specifically public and local authority, or professional services environment and experience working with a legal practice management system is desirable.\\n\\nExcellent IT skills including Outlook, Word and Excel are essential, together with strong organisational skills, attention to detail and the ability to work effectively with multiple stakeholders.\\n\\nWhy join us?\\n\\nWe have been recognised as an outstanding place to work by Best Companies in 2023 and 2022 and ranked 1st in 2023 as the best mid-sized company to work for. We are a purpose driven organisation with an active social committee, Corporate Social responsibility committee, Equality and Diversity forum and Wellbeing Leadership Group. We have recently become a signatory to the Mindful Business Charter.\\n\\nIt is central to our values that our teams reflect the diverse community around us and that everyone at Sharpe Pritchard can be themselves and bring their authentic selves to work.

Achieving true equality, diversity and inclusion is a core aim and we very much welcome applications from all sections of our diverse community, irrespective of race or racial group, sex, sexual orientation, sexual identity, religion or belief, age or disability. We make reasonable adjustments within the recruitment process and upon joining the firm to support applicants of all abilities.\\n\\nWhat you will be getting in return\\n\\nOur HQ is based in London and while the firm is generally supportive of hybrid working, the successful completion of this new role will require you travel to London each working day.\\n\\nA generous bonus scheme is on offer alongside a competitive salary. You will gain professional development with a structured path to advancing your career.

We provide a generous benefits package that includes but is not limited to;\\n\\n• Generous annual leave, starting at 28 days leave per annum (two days of which must be taken at Christmas on dates decided by the firm)\\n\\n• Private Pension\\n\\n• Private Medical Insurance\\n\\n• Life assurance\\n\\n• Income protection\\n\\n• Smart health (including virtual GP service)\\n\\n• Health and wellbeing app\\n\\n• Individual learning and development and Business development budgets\\n\\n• Flexi time policy (core working hours of 10.00 – 16.00)\\n\\n• Flexible working (for example, part time and home working)\\n\\nRegular team events including:\\n\\n• Social committee events throughout the year\\n\\n• Monthly all staff lunches\\n\\nGet in touch if you are looking to do high quality legal work across the country with a friendly and supportive team by applying here.\\n\\nWe are committed to diversity and inclusion and welcome applications from all sections of the community irrespective of race or racial group, sex, sexual orientation, religion or belief, age or disability. We make reasonable adjustments within the recruitment process and upon joining the firm to support applicants of all abilities

Legal Administration Assistant employer: Sharpe Pritchard

At Sharpe Pritchard, we pride ourselves on being recognized as an outstanding employer, having been ranked 1st as the best mid-sized company to work for in 2023. Our London-based office fosters a friendly and collegiate atmosphere, where work-life balance is respected, and employees are encouraged to grow through structured professional development opportunities. With a generous benefits package, including 28 days of annual leave, private medical insurance, and a commitment to diversity and inclusion, we offer a meaningful and rewarding environment for our Legal Administration Assistants.
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Contact Detail:

Sharpe Pritchard Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Legal Administration Assistant

✨Tip Number 1

Familiarize yourself with the Know Your Client (KYC) process, as this is a key responsibility in the role. Understanding the necessary documentation and procedures will show your proactive approach and readiness to take on the tasks required.

✨Tip Number 2

Highlight any experience you have with legal practice management systems. If you’ve worked with Linetime or similar software, make sure to mention it, as this will demonstrate your ability to hit the ground running.

✨Tip Number 3

Showcase your organizational skills by discussing any previous roles where you managed multiple stakeholders or maintained filing systems. This will align with the firm's need for someone who can handle various administrative tasks efficiently.

✨Tip Number 4

Engage with the firm’s values around diversity and inclusion. Mention any relevant experiences or initiatives you've been part of that reflect these values, as they are central to the company culture.

We think you need these skills to ace Legal Administration Assistant

Administrative Support
Attention to Detail
Organizational Skills
Client Relationship Management
Document Management
Legal Practice Management Software
Microsoft Outlook
Microsoft Word
Microsoft Excel
Process Improvement
Communication Skills
Team Collaboration
Problem-Solving Skills
Time Management
Proactive Approach

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience in legal administration or similar roles. Emphasize your organizational skills, attention to detail, and any experience with legal practice management systems.

Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the firm. Mention specific responsibilities from the job description that excite you and how your skills align with them.

Showcase IT Proficiency: Since excellent IT skills are essential, provide examples of your experience with Outlook, Word, and Excel. You might also want to mention any familiarity with case management software.

Highlight Teamwork and Communication Skills: The role involves working with multiple stakeholders, so be sure to illustrate your ability to collaborate effectively. Share examples of past experiences where you successfully worked as part of a team.

How to prepare for a job interview at Sharpe Pritchard

✨Understand the KYC Process

Familiarize yourself with the Know Your Client (KYC) process, as this is a key responsibility of the role. Be prepared to discuss how you would handle matter opening, client documentation, and Anti-Money Laundering requirements.

✨Showcase Your IT Skills

Highlight your proficiency in Outlook, Word, and Excel during the interview. Consider providing examples of how you've used these tools to improve efficiency or manage tasks in previous roles.

✨Demonstrate Proactivity

The firm values proactive and solution-focused professionals. Prepare examples from your past experiences where you anticipated needs and took initiative to improve processes or support your team.

✨Emphasize Team Collaboration

Since the role involves working closely with various stakeholders, be ready to discuss your experience in team settings. Share how you effectively communicate and collaborate with others to achieve common goals.

Legal Administration Assistant
Sharpe Pritchard
S
  • Legal Administration Assistant

    Full-Time
    28800 - 43200 £ / year (est.)

    Application deadline: 2027-03-14

  • S

    Sharpe Pritchard

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