Logistics Specialist in Rhymney

Sharp is a global leader in clinical supply chain services and pharmaceutical packaging. For more than 65 years, we’ve provided solutions to pharma and biotech clients from phase I trials through to commercial launch and lifecycle management. With facilities in the United States, United Kingdom, Belgium and the Netherlands and 30+ clinical depots globally, covering every region of the world, we are engineered to deliver. We are pleased to be hiring a Logistics Specialist at our UK site, based in Rhymney, Wales.

Duties and Responsibilities

• As primary contact, you will be responsible for initiating meetings, teleconferences as appropriate with the Client and other relevant parties.
• Liaise and update client as required on an ongoing basis.
• Coordinate the international movement of goods, prepare and review shipping documents, such as invoices, bills of lading and customs declarations.
• Ensure compliance with local and international trade regulations.
• Manage logistics from origin to destination, prepare documentation (bills of lading, invoices) and liaise with freight forwarders, customs brokers and government agencies to facilitate smooth, timely shipments.
• Classify goods to ensure correct calculation of duties and taxes and support accurate customs declarations.
• Adhere to all Sharp policies, processes and Standard Operating Procedures (SOP) to ensure compliance with GMP and GDP.
• Provide all aspects of shipping advice as per client requirement.
• Review all data received upon quote acceptance and request any data that is not present but required for regulatory documentation and technical agreement.
• Manage logistics for specific allocated distribution projects.
• Manage project management of depots as per project requirement.
• Prepare and administer specified reports.
• Liaise with couriers and other specialists as necessary associated with the shipment of clinical trial supplies.
• Prepare and administer appropriate paperwork for the distribution and retrieval of study materials, in accordance with client specific requirements and Sharp Clinical Services Europe’s SOPs.
• Ensure timely and accurate preparation and administration for allocated studies to allow the distribution of study materials.
• Ensure individual tasks are carried out in accordance with client specific requirements and Sharp Clinical Services Europe’s SOPs where applicable; follow distribution instruction.
• Inform the Team Manager of project delays and recommend appropriate solutions.
• On completion of each quotation, ensure all reporting for invoicing is complete and that materials surplus to requirement are dealt with as per Sharp SOP or applicable client specific contractual agreement.
• Manage the project management of ‘Return’s / Incineration’ service in compliance with Sharp Clinical Services UK SOPs and client requirement.
• Undertake any project requested by management.
• When directed, in the absence of the Team Manager, take the ‘lead role’ for the logistics team.

Essential Qualifications

• Deep understanding of international trade laws, customs procedures and shipping regulations.
• Experience with freight forwarding, shipping documents and incoterms; strong understanding of Incoterms, HMRC regulations and import/export processes.
• Client account management experience.
• Ability to manage several tasks/projects at once.
• Proficient with Microsoft Office suite, particularly Excel.
• Strong ability to read, write and comprehend English.
• Strong communication skills.
• Attention to detail: high accuracy in documentation.

Preferred Qualifications

• Experience in a regulated environment, preferably in the healthcare industry.
• Experience with SAP.
• Clinical trial/pharma industry experience.
• Dangerous Goods training.
• Valid driving licence.

General

• This job specification is not exhaustive. It may be amended to meet the changing requirements of the organization at any time after discussion with the post holder.
• There may be a requirement for occasional travel, sometimes outside of the UK.
• All employees are required to be aware of their responsibilities towards health and safety and the dignity at work of their colleagues in the workplace.

Equal Opportunity Statement

Sharp is an equal opportunities employer. We believe that employing a diverse workforce is central to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.