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- Tasks: Support our CEO and Leadership Team while optimising the use of AI tools.
- Company: Join ShareAction, a charity advocating for responsible investment and a sustainable future.
- Benefits: Flexible working, 25 days annual leave, healthcare plan, and a supportive environment.
- Why this job: Make a real difference tackling social and environmental challenges while developing your skills.
- Qualifications: Experience in executive support and strong organisational skills are essential.
- Other info: 12-month maternity cover with opportunities for personal and professional growth.
The predicted salary is between 41460 - 44694 £ per year.
ShareAction is an independent charity and an expert on responsible investment. We work to build a world where the financial system serves our planet and its people. We set ambitious standards for how financial institutions, through their investment decisions, can protect our planet and its people and campaign for this approach to become the norm. We convene shareholders to collectively push companies to tackle climate crisis, protect nature, improve workers’ rights and shape healthier societies. In the UK and EU, we advocate for financial regulation that has society’s best interests at its core.
The Executive Assistant is a critical role for ShareAction, providing both personal assistance and executive support to our CEO and Leadership Team. This includes providing high-quality personal support to the Chief Executive and members of the Leadership Team, and supporting the Leadership Team’s meetings and decision-making processes, including by optimising the use of AI tools.
Key Responsibilities:
- Providing personal executive assistance to the Chief Executive and members of the Leadership Team including diary management and light touch inbox management.
- Managing Leadership Team meeting cycles including scheduling, forward planning, agenda development, co-ordinating papers and logistics, minutes and action follow up.
- Progressing our use of technology and AI to support your work and optimise capacity.
- Ensuring a strong two-way flow of information between the leadership team and the wider organisation.
You’ll have strong previous experience of providing executive support to senior leaders, with excellent technical capabilities. You’ll have high standards of personal integrity, be highly organised and great at working with and influencing a wide range of people. You will need to be able to manage your own time, problem-solve and adjust to changes of plan, and move comfortably from operational to strategic issues and back.
We have a formal hybrid working policy in place. You will be expected to be in the office 1-2 times a week in order to support in-person Leadership Team and other key in-person meetings.
What We Offer:
- Commitment to flexible working; over 60% of our employees have some sort of flexible working arrangement in place.
- Hybrid working; we are committed to supporting our staff to work in a way that suits their lifestyle and meets the requirements of their role.
- Internal promotion and development opportunities; we offer a range of ways to improve your skills and focus on what you love, including promotion, secondment, or sideways development opportunities.
- Opportunity to help make a difference; we tackle some of the world’s biggest social and environmental challenges.
- Unionised work environment; our staff have the opportunity to join the union, and are supported by our recognised union, Unite.
- Regular in-person meetings; including all-staff away days, retreats and directorate strategy days to create connected teams.
- 8% non-contributory pension; invested with NEST and their green funds.
- Healthcare plan; with Bupa Employee assistance programme; advice and support, lifestyle discounts and short-term counselling.
- Death in Service cover of 3x salary.
- 25 days’ annual leave (increasing with length of service) plus office closure at the end of the year; ensuring everyone gets time to switch off together.
- Enhanced family leave pay; up to 18 weeks’ paid at 90% for either parent.
- Enhanced sick pay; starting at 5 weeks’ full pay from day 1.
- Season ticket loan and cycle to work scheme.
Contract type: 12-month fixed term contract (maternity cover).
Who it reports to: Head of Planning and Integration.
Salary: £41,460 - £44,694 + 8% pension contribution.
Deadline for applications: 9:00 a.m. on Monday 23rd February.
Interview dates: 1st interviews: 27th February (online); 2nd interviews: 9th March (in person); option for 3rd informal stage (tbc).
Start date: Ideally on or before 23rd March 2026, but we can be flexible for the right candidate.
ShareAction values and respects all differences in people (seen and unseen) and welcomes applications from all backgrounds, communities and industries. We are committed to having a team that is made up of diverse skills, experiences and abilities and we are working hard to provide an environment where all can bring their authentic selves to work.
To be considered for this post you must be legally eligible to work in the UK, unfortunately we are unable to provide visa sponsorship.
Please note that using Artificial Intelligence to answer the application questions is not recommended, and it could negatively impact your chances of success in the application process.
Executive Assistant (Maternity Cover) employer: SHAREACTION
Contact Detail:
SHAREACTION Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Maternity Cover)
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on opportunities at ShareAction or similar organisations.
✨Tip Number 2
Prepare for those interviews! Research ShareAction's mission and values, and think about how your skills align with their goals. Practise answering common interview questions, especially around executive support and tech-savviness.
✨Tip Number 3
Show off your organisational skills! During the interview, be ready to discuss how you manage diaries and meetings effectively. Share examples of how you've used technology or AI tools to streamline processes in your previous roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at ShareAction and making a difference.
We think you need these skills to ace Executive Assistant (Maternity Cover)
Some tips for your application 🫡
Be Yourself: When you're filling out your application, let your personality shine through! We want to hear your unique voice and how your experiences align with the role. Don't be afraid to show us who you are!
Tailor Your Responses: Make sure to tailor your answers to reflect the key responsibilities and skills mentioned in the job description. Highlight your relevant experience and how it connects to what we do at ShareAction.
Keep It Clear and Concise: While we love a good story, keep your application clear and to the point. Use bullet points where necessary to make it easy for us to see your qualifications and achievements at a glance.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at SHAREACTION
✨Know Your Stuff
Before the interview, make sure you understand ShareAction's mission and values. Familiarise yourself with their work on responsible investment and how they advocate for social and environmental issues. This will show your genuine interest in the role and help you connect your experience to their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully managed diaries, coordinated meetings, or used technology to streamline processes. Be ready to discuss specific tools or methods you’ve used to stay organised.
✨Be Ready to Discuss AI Tools
Since the role involves optimising the use of AI tools, come prepared to talk about any relevant experience you have with technology in a professional setting. Think about how you've used AI or other tech solutions to improve efficiency or decision-making in previous roles.
✨Ask Thoughtful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the Leadership Team’s current projects or how they envision the role evolving over the next year. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
