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- Tasks: Support our legal team with administrative tasks and client interactions.
- Company: Join Shakespeare Martineau, a forward-thinking law firm with big ambitions.
- Benefits: Enjoy flexible working options and a supportive work environment.
- Why this job: Be part of a dynamic team making a real impact in real estate finance.
- Qualifications: Previous office experience and confidence with IT systems are essential.
- Other info: We value diversity and encourage applications from all backgrounds.
The predicted salary is between 24000 - 36000 £ per year.
Overview
We’re looking for an enthusiastic and detail-driven Administrator to join our dynamic Real Estate Finance team in Birmingham, supporting high-profile clients across banking, property investment and development.
The team
Our multi-disciplinary Real Estate Finance team has extensive experience in advising banks, building societies and other funders including property investors and developers.
We are one of the largest teams in the West Midlands with a team of around 30 people experienced in Islamic finance issues alone. We advise our clients on a variety of matters including development finance, facility letters, guarantees, investment finance, loan book management, LPA receivership, priority/subordination deeds, security documents and short-term lending.
The role
You will work as part of a team to provide administrative support to help our legal teams deliver great service to our clients.
What you will be doing
- Assisting partners and solicitors to produce high quality legal services to clients on a broad range of work
- Archiving, storage and retrieval of documentation (electronic and paper versions)
- Assisting with opening and closing electronic files
- Handling Land Registry applications and carrying out Land Registry searches
- Submitting documentation to Companies House
- Drafting and processing invoices and assisting with billing procedures
- Assisting Audit Manager with key day to day roles
- Liaising with key clients regarding various reports
- Dealing with case management systems to audit files
- Using case management system to close files
- Photocopying, scanning, faxing, printing, filing and collating documentation
What you will need
- Previous office administrative experience, ideally within a real estate / legal environment
- Confidence with IT systems to include Microsoft Word and Excel
- A good basic keyboard ability
Key competencies you will need
- The ability to work well in a team and develop good working relationships with colleagues and others
- Good communication skills with the confidence to liaise openly and clearly with colleagues and clients
- The ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail
- To be able to demonstrate flexibility, initiative and confidence in your own ability
About you – you will be
- Highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
- Respectful towards others and have a positive, willing and ‘can do’ attitude
- Passionate about a career in law
Benefits and Agile Working
We embrace agile working and offer a blended approach to where and how we work.
We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.
We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Solihull, Stratford upon Avon & Tunbridge Wells.
About Shakespeare Martineau
Shakespeare Martineau is a law firm with big ambitions for both our clients and our people. We are one firm of original thinkers, inspired to create an outstanding future for our clients, our people and our community.
Working with organisations of all sizes our team delivers a broad range of specialist legal services, and has particular expertise across sectors including but not limited to; energy, education, banking & financial services, investment funds and advanced manufacturing.
Our vision is to be the outstanding legal force in our specialist sectors and markets. Our people are renowned for their flair and individuality.
We firmly believe that people and spirit are at the heart of everything we do. Our commitment is to help all our people fulfil their careers and ambitions and we strive to create an environment where each individual can understand and then achieve their full potential. Great performance for us is a blend of excellent technical and business skills and the talent and drive to do things differently.
Equal opportunities
Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.
As part of Ampa
As part of Ampa, we are part of a large multi-brand group, all of our brands are linked by a shared purpose and set of values that brings about a positive, inclusive and diverse work culture – helping everyone achieve their ambitions.
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Administrative and Legal
Industries
- Law Practice
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Administrative Assistant - Real Estate Finance employer: Shakespeare Martineau
Contact Detail:
Shakespeare Martineau Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Real Estate Finance
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as handling Land Registry applications and using case management systems. This will not only help you understand the role better but also allow you to speak confidently about your relevant skills during any interviews.
✨Tip Number 2
Network with professionals in the real estate finance sector, especially those who work in legal environments. Attend industry events or join online forums to connect with people who can provide insights or even refer you to opportunities within their firms.
✨Tip Number 3
Demonstrate your enthusiasm for the role by researching Shakespeare Martineau and understanding their values and culture. Be prepared to discuss how your personal values align with theirs during the interview process, showcasing your passion for a career in law.
✨Tip Number 4
Prepare examples of how you've worked well in a team and maintained high standards under pressure. Use the STAR method (Situation, Task, Action, Result) to structure your responses, as this will help you articulate your experiences clearly and effectively during interviews.
We think you need these skills to ace Administrative Assistant - Real Estate Finance
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in real estate or legal environments. Emphasise your skills with IT systems like Microsoft Word and Excel, as well as your attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific experiences that demonstrate your ability to work well in a team and your strong communication skills.
Highlight Relevant Skills: In your application, clearly outline your competencies such as flexibility, initiative, and the ability to produce high-quality work under pressure. Use examples from past experiences to illustrate these skills.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Administrative Assistant role.
How to prepare for a job interview at Shakespeare Martineau
✨Show Enthusiasm for the Role
Make sure to express your enthusiasm for the Administrative Assistant position during the interview. Highlight your passion for supporting legal teams and your interest in real estate finance, as this will demonstrate your commitment to the role.
✨Demonstrate Attention to Detail
Given the nature of the work, it's crucial to showcase your attention to detail. Prepare examples from your previous experience where you successfully managed documentation or handled tasks that required precision, such as drafting invoices or managing case files.
✨Familiarise Yourself with Relevant IT Systems
Since confidence with IT systems is essential, make sure to brush up on Microsoft Word and Excel before the interview. You might be asked about your proficiency with these tools, so being able to discuss your experience will give you an edge.
✨Prepare Questions for Your Interviewers
Having thoughtful questions ready shows your genuine interest in the firm and the role. Consider asking about the team dynamics, the types of projects you would be involved in, or how the firm supports career development within the legal field.