Admissions Administrative Assistant in Poole

Exceptional People Deserve Exceptional Staff

About Shaftesbury

Shaftesbury is a disability charity offering care, education, vocational and rehabilitation services. The charity also provides residential care, nursing and supported living. Within the education sector, Shaftesbury has one school (Shaftesbury Victoria School) for students aged 3-19, and two further education colleges – Shaftesbury Millie College and Shaftesbury Nash College – for students aged 16-25. All students have an Education, Health and Care Plan (EHCP), as well as physical and/or intellectual disabilities, and some have profound and complex learning needs.

About Shaftesbury Millie College

Shaftesbury Millie College is an education setting for students aged 16 to 25 years, helping young people with a range of learning and physical disabilities in Dorset and the local area, bridging the gap between education and employment. The college operates on a 350-acre countryside site near Poole. Its curriculum is directly aligned to the natural environment and the enterprise activities that operate there, including animal care, catering and retail, conservation and horticulture. Students are supported with personalised learning programmes which build confidence and independence, underpinned by a focus on wellbeing. Millie College is dedicated to providing a supportive, inclusive, and professional environment for students, staff and visitors alike, fostering a collaborative work culture that values dedication, flexibility and a commitment to excellence.

About The Role

We are looking for a professional administrator to provide efficient and effective clerical support to the admissions and admin team. This pivotal role will ensure the smooth-running of the admissions process from initial consultation through to student enrolment and the transition into the College. You will be responsible for delivering high‑quality administrative services in support of the College admissions process, maintaining information databases, assisting with the production of college documentation, scheduling meetings and supporting the admin team covering reception. This role is a critical link between staff, students, parent/carers, Local Authority SEND teams and other external professionals.

The ideal candidate will be enthusiastic, self‑motivated, proficient in Office 365 and have a genuine passion for accurate and detailed administrative processes. A calm, adaptable approach and a willingness to learn, contribute ideas and undertake further training as required are essential.

Key Responsibilities

• Providing administrative support to ensure the smooth-running of the provision;
• Covering some reception duties;
• Assisting with all admissions and EHCP related activities;
• Maintaining a variety of information databases;
• Acting as a first point of contact;
• Responding to verbal and written enquiries;
• Creating and maintaining electronic filing systems.

You will also be encouraged to participate in relevant training, meetings, and events and support your professional growth through a Personal Development Plan.

Essential Skills & Qualifications

• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Excellent MS Office skills and experience with other information management systems.
• Ability to work independently and collaboratively in a dynamic setting.
• Prior experience in administrative support, preferably in an educational or healthcare environment.

If you are a dedicated, detail‑oriented professional with a passion for supporting others in a collaborative setting, we encourage you to apply. Join Millie College and contribute to our mission of providing an exceptional learning experience for our students.

Safeguarding

This post is exempt from the Rehabilitation of Offenders Act 1974. Shaftesbury Millie College is committed to safeguarding and promoting the welfare of students and staff. All posts are subject to an enhanced DBS check and follow our rigorous safer recruitment processes.

Equality and Diversity

Shaftesbury is an equal‑opportunity employer and positively encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We aim to create and sustain an inclusive work environment that provides equality of opportunity for everyone and reflects the diversity of the communities we serve. The post holder will uphold the Equality and Diversity policy and comply with the code of conduct regarding behaviour towards students and staff.

Application Process

Please provide a personal statement with your application. A Job Description and Application Form are available on request – please contact Cenan Chappell at cchappell@victoria.poole.sch.uk. Closing Date Interview dates will be confirmed. Early applications are strongly encouraged, and we reserve the right to close the advert should we appoint an appropriate candidate before the listed dates. Visits to the setting are welcomed and can be arranged.