At a Glance
- Tasks: Manage office operations and provide project support to senior staff.
- Company: Join Shadbolt Group, a leading construction design consultancy.
- Benefits: Flexible part-time hours, potential for extension, and a supportive work environment.
- Other info: Opportunity to develop skills in a collaborative and professional setting.
- Why this job: Gain valuable experience in a dynamic office while supporting exciting projects.
- Qualifications: Previous office management or administrative experience is preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Office Manager is responsible for the smooth day-to-day running of the office, providing administrative and project support to the Directors and senior staff. This is a fixed-term role for 9 months, with the possibility of extending to 12 months covering maternity leave, to maintain continuity within the business.
Shadbolt Group is a construction design consultancy offering Architectural Design, Civil and Structural Engineering, and Geo-Environmental services nationwide.
Key Responsibilities:
- Oversee the daily operation of the office, taking calls, welcoming visitors, maintaining meeting rooms, the main office, and the kitchen areas alongside the domestic assistant.
- Replenish office and kitchen supplies, print consumables, stationery, and staff uniform/PPE.
- Liaise with external suppliers such as HR, IT, Telecoms, and Energy Providers to ensure office systems run smoothly.
- Manage booking out and regular inspections of the shared pool car, ensuring rules are being followed by staff.
- Minute taking during meetings, typing up notes, and circulating action trackers.
- Assisting Human Resources administration, including recruitment, compliance documentation, and maintaining attendance records, holiday and sickness, supporting probationary reviews, as well as performance and disciplinary matters.
- Provide administrative support, as required, to the Directors, Finance Manager, and senior staff.
- Maintain office procedures, filing systems, spreadsheets, and internal administrative processes.
- Supporting project work, outsourcing 3rd party quotations, creating purchase orders, and liaising with clients to book in surveying works.
- Booking travel and accommodation when required.
- Lead onboarding arrangements for new starters, including workspace setups, uniform, and inductions.
- Organising office functions and seasonal events within the company.
- Creation of company documentation on Microsoft Word, Publisher, Excel, and PowerPoint Presentations.
- Ensuring that policies are up-to-date.
- Booking in of monthly CPD Training sessions, and any other required training.
Other Tasks (Not essential but would be advantageous):
- Experience with Adobe Photoshop, photo editing.
- Social Media.
Person Specification:
- Previous experience in an office management, administrative, or similar support role.
- Excellent organisational skills with the ability to manage multiple tasks.
- Strong communication and interpersonal skills, with a professional and approachable manner.
- Good working knowledge of Microsoft Office, Excel, and PowerPoint.
- Ability to work independently.
- Experience in coordinating suppliers and managing Outlook calendars/diaries would be advantageous.
- Understanding of confidentiality, data handling, and professional standards in an office environment.
- Knowledge or previous working experience within the construction industry would be advantageous.
Contract Details:
This is a fixed-term position for 9 months initially, with the potential to extend to 12 months, offered to provide temporary maternity cover. We're open to negotiating hours, with a minimum of three working days per week. Office-based only. Salary will be confirmed at the appointment stage.
Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover) in Portsmouth employer: Shadbolt Group
Shadbolt Group is an exceptional employer, offering a supportive work culture that values collaboration and professional growth. Located in Gateshead, this role provides the opportunity to engage with a dynamic team in the construction design consultancy sector, where employees are encouraged to develop their skills through training and hands-on project involvement. With a focus on maintaining a positive office environment and fostering employee well-being, Shadbolt Group stands out as a rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover) in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the lookout for an Office Manager role. You never know who might have the inside scoop on a vacancy!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their projects and values, especially in construction design consultancy. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on common questions for office management roles and think about how your skills can support the Directors and senior staff effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover) in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager & Project Support role. Highlight your organisational skills and any relevant experience in office management or administrative support.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific responsibilities from the job description and how your background aligns with them.
Show Off Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your written application showcases your strong communication skills. Keep it clear, concise, and professional while still being personable.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Shadbolt Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and how your previous experience aligns with them. This will help you articulate your fit for the Office Manager & Project Support role effectively.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various responsibilities. Highlight your organisational skills and how they contributed to a smooth office operation.
✨Communicate Clearly and Professionally
Strong communication is key in this role. Practice articulating your thoughts clearly and professionally. During the interview, be sure to listen actively and respond thoughtfully to questions, demonstrating your interpersonal skills.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare insightful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
