At a Glance
- Tasks: Manage office operations, support projects, and assist senior staff in a dynamic environment.
- Company: Join Shadbolt Group, a leading construction design consultancy with a collaborative culture.
- Benefits: Flexible part-time hours, potential for extension, and a supportive team atmosphere.
- Other info: Opportunity for career growth and involvement in company events.
- Why this job: Gain valuable experience in office management while contributing to exciting construction projects.
- Qualifications: Previous office management or administrative experience and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
The Office Manager is responsible for the smooth day-to-day running of the office, providing administrative and project support to the Directors and senior staff. This is a fixed-term role for 9 months, with the possibility of extending to 12 months covering maternity leave, to maintain continuity within the business.
Shadbolt Group is a construction design consultancy offering Architectural Design, Civil and Structural Engineering, and Geo-Environmental services nationwide. With two offices: our main head office in Team Valley, Gateshead, and a southern office in Northamptonshire.
Key Responsibilities
- Oversee the daily operation of the office, taking calls, welcoming visitors, maintaining meeting rooms, the main office, and the kitchen areas alongside the domestic assistant.
- Replenish office and kitchen supplies, print consumables, stationery, and staff uniform/PPE.
- Liaise with external suppliers such as HR, IT, Telecoms, and Energy Providers to ensure office systems run smoothly.
- Manage booking out and regular inspections of the shared pool car, ensuring rules are being followed by staff.
- Minute taking during meetings, typing up notes, and circulating action trackers.
- Assisting Human Resources administration, including recruitment, compliance documentation, and maintaining attendance records, holiday and sickness, supporting probationary reviews, as well as performance and disciplinary matters.
- Provide administrative support, as required, to the Directors, Finance Manager, and senior staff.
- Maintain office procedures, filing systems, spreadsheets, and internal administrative processes.
- Supporting project work, outsourcing 3rd party quotations, creating purchase orders, and liaising with clients to book in surveying works.
- Booking travel and accommodation when required.
- Lead onboarding arrangements for new starters, including workspace setups, uniform, and inductions.
- Organising office functions and seasonal events within the company.
- Creation of company documentation on Microsoft Word, Publisher, Excel, and PowerPoint Presentations. Ensuring that policies are up-to-date.
- Booking in of monthly CPD Training sessions, and any other required training.
Other Tasks (Not essential but would be advantageous)
- Experience with Adobe Photoshop, photo editing.
- Social Media.
Person Specification
- Previous experience in an office management, administrative, or similar support role.
- Excellent organisational skills with the ability to manage multiple tasks.
- Strong communication and interpersonal skills, with a professional and approachable manner.
- Good working knowledge of Microsoft Office, Excel, and PowerPoint.
- Ability to work independently.
- Experience in coordinating suppliers and managing Outlook calendars/diaries would be advantageous.
- Understanding of confidentiality, data handling, and professional standards in an office environment.
- Knowledge or previous working experience within the construction industry would be advantageous.
Contract Details
This is a fixed-term position for 9 months initially, with the potential to extend to 12 months, offered to provide temporary maternity cover. We're open to negotiating hours, with a minimum of three working days per week. Office-based only. Salary will be confirmed at the appointment stage.
Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover) in Peterborough employer: Shadbolt Group
Shadbolt Group is an exceptional employer, offering a supportive work culture that values collaboration and professional growth. Located in Gateshead, this role provides the opportunity to engage with a dynamic team within the construction design consultancy sector, where employees are encouraged to develop their skills through various training sessions and hands-on project support. With flexible working hours and a focus on employee well-being, Shadbolt Group ensures a rewarding and meaningful work experience for all staff.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover) in Peterborough
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at Shadbolt Group. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Show us you’re genuinely interested in what we do and how you can contribute to our team. Tailor your answers to reflect our values and needs.
✨Tip Number 3
Practice makes perfect! Do some mock interviews with friends or family. This will help you get comfortable talking about your experience and skills, especially in relation to office management and project support.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re keen on joining our team at Shadbolt Group.
We think you need these skills to ace Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover) in Peterborough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills and any previous office management experience to show us you're the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to join our team at Shadbolt Group and how your background aligns with the responsibilities listed in the job description.
Show Off Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your application showcases your strong communication skills. Use clear and concise language to demonstrate your professionalism.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Shadbolt Group
✨Know the Company Inside Out
Before your interview, take some time to research Shadbolt Group and its services. Understand their role in the construction design consultancy sector and be ready to discuss how your skills can contribute to their projects and office management.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various responsibilities, like coordinating suppliers or maintaining office procedures. This will demonstrate your ability to handle the role effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios related to office management, such as handling a supply shortage or managing conflicting schedules. Practising your responses will help you feel more confident during the interview.
✨Highlight Your Communication Skills
Strong communication is key in this role. Be ready to discuss how you've effectively communicated with team members, clients, and suppliers in previous positions. Use specific examples to illustrate your professional and approachable manner.
