At a Glance
- Tasks: Manage office operations and provide project support to senior staff.
- Company: Join Shadbolt Group, a leading construction design consultancy.
- Benefits: Flexible part-time hours, potential for extension, and a supportive work environment.
- Other info: Opportunity to develop skills in a dynamic industry with a friendly team.
- Why this job: Gain valuable experience in office management while supporting exciting projects.
- Qualifications: Previous office management or administrative experience is preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Office Manager is responsible for the smooth day-to-day running of the office, providing administrative and project support to the Directors and senior staff. This is a fixed-term role for 9 months, with the possibility of extending to 12 months covering maternity leave, to maintain continuity within the business.
Shadbolt Group is a construction design consultancy offering Architectural Design, Civil and Structural Engineering, and Geo-Environmental services nationwide. With two offices: our main head office in Team Valley, Gateshead, and a southern office in Northamptonshire.
Key Responsibilities- Oversee the daily operation of the office, taking calls, welcoming visitors, maintaining meeting rooms, the main office, and the kitchen areas alongside the domestic assistant.
- Replenish office and kitchen supplies, print consumables, stationery, and staff uniform/PPE.
- Liaise with external suppliers such as HR, IT, Telecoms, and Energy Providers to ensure office systems run smoothly.
- Manage booking out and regular inspections of the shared pool car, ensuring rules are being followed by staff.
- Minute taking during meetings, typing up notes, and circulating action trackers.
- Assisting Human Resources administration, including recruitment, compliance documentation, and maintaining attendance records, holiday and sickness, supporting probationary reviews, as well as performance and disciplinary matters.
- Provide administrative support, as required, to the Directors, Finance Manager, and senior staff.
- Maintain office procedures, filing systems, spreadsheets, and internal administrative processes.
- Supporting project work, outsourcing 3rd party quotations, creating purchase orders, and liaising with clients to book in surveying works.
- Booking travel and accommodation when required.
- Lead onboarding arrangements for new starters, including workspace setups, uniform, and inductions.
- Organising office functions and seasonal events within the company.
- Creation of company documentation on Microsoft Word, Publisher, Excel, and PowerPoint Presentations. Ensuring that policies are up-to-date.
- Booking in of monthly CPD Training sessions, and any other required training.
- Experience with Adobe Photoshop, photo editing.
- Social Media.
- Previous experience in an office management, administrative, or similar support role.
- Excellent organisational skills with the ability to manage multiple tasks.
- Strong communication and interpersonal skills, with a professional and approachable manner.
- Good working knowledge of Microsoft Office, Excel, and PowerPoint.
- Ability to work independently.
- Experience in coordinating suppliers and managing Outlook calendars/diaries would be advantageous.
- Understanding of confidentiality, data handling, and professional standards in an office environment.
- Knowledge or previous working experience within the construction industry would be advantageous.
This is a fixed-term position for 9 months initially, with the potential to extend to 12 months, offered to provide temporary maternity cover. We're open to negotiating hours, with a minimum of three working days per week. Office-based only. Salary will be confirmed at the appointment stage.
Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover) in Gateshead employer: Shadbolt Group
Shadbolt Group is an exceptional employer, offering a supportive work culture that values collaboration and professional growth. Located in Gateshead, this construction design consultancy provides employees with opportunities to engage in diverse projects while enjoying a flexible part-time schedule. With a focus on employee well-being and development, Shadbolt Group fosters an environment where staff can thrive and contribute meaningfully to the team's success.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover) in Gateshead
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at Shadbolt Group. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Show us you’re genuinely interested in what we do at Shadbolt Group, and be ready to discuss how your skills can support our office management and project needs.
✨Tip Number 3
Practice common interview questions with a mate. Focus on your organisational skills and how you handle multiple tasks, as these are key for the Office Manager role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re keen on joining our team.
We think you need these skills to ace Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover) in Gateshead
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills and any previous office management experience to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to join our team at Shadbolt Group and how your background aligns with the responsibilities of the role. Keep it friendly and professional!
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any other relevant software. If you have experience with project support or working in a similar environment, let us know – we love seeing that!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Shadbolt Group
✨Know the Company Inside Out
Before your interview, take some time to research Shadbolt Group and its services. Understand their role in the construction design consultancy sector and be ready to discuss how your skills can contribute to their projects and office management.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various responsibilities. Highlight your ability to keep things running smoothly, whether it's through effective scheduling or maintaining office supplies.
✨Communicate Clearly and Professionally
Strong communication is key for this role. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you would handle interactions with external suppliers and senior staff, showcasing your interpersonal skills and professional manner.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage conflicts, coordinate with suppliers, or support project work. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
