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- Tasks: Plan and execute exciting corporate events and trade shows in the UK and abroad.
- Company: Join a leading player in the Oil & Gas industry with a dynamic team.
- Benefits: Competitive pay, hands-on experience, and opportunities for travel.
- Why this job: Be at the forefront of creating memorable experiences and making an impact.
- Qualifications: Experience in event planning and strong organisational skills required.
- Other info: Fast-paced environment with opportunities for professional growth.
The predicted salary is between 40000 - 50000 £ per year.
Our Client, in the Oil & Gas industry, are currently looking for an Event Coordinator. This is a 1 year contract to start 1st of June. Full time work at least 2-3 days; the contractor would need to travel to London or Crawley offices. PAYE only.
Objectives of this role:
- Oversee the planning and execution of in-person corporate events and trade shows in the UK and overseas.
- Own every aspect of an event, from venue choice to success metrics.
- Keep budgets and timelines under control at all times.
Responsibilities:
- Develop a complete understanding of the requirements for every event and trade show.
- Research vendors and make selections based on their creativity, quality, and cost.
- Attendee management and logistics for participants, including rooming lists, transportation bookings, customer support, and F&B management.
- Oversee administrative processes such as contracts, payments to suppliers, internal approvals, and reporting.
- Develop content for event materials and work with graphic designer to produce.
- Handle day-to-day of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution.
- Liaise with internal and external stakeholders for planning, execution, and participation.
- Collaborate with team and cross-functional partners to develop individual 360 strategies for each trade show and event.
- Project manage details that support timeline and keep deliverables on track.
- Oversee marketing and creative elements including messaging and imagery.
- Lead on-site event end-to-end.
Required skills and qualifications:
- Experience in event planning or event coordination in a corporate environment.
- Proven track record of creative, successful events.
- Excellent organizational, communication, negotiating, and multitasking skills.
- Ability to remain calm under pressure and maintain a customer-service mindset.
- Bachelor’s degree in marketing or communications discipline.
- 3+ years of experience in event management with leading physical and virtual tradeshows, conferences in business-to-business environments.
- Hands-on corporate event planning and logistics experience, ideally within the technology or energy industries.
- Self-starter and problem solver.
- Strong project management skills, attention to detail to support success and efficiency.
- Strong ability in MS PowerPoint and MS Excel.
Event Coordinator employer: SGS UNITED KINGDOM LIMITED
Contact Detail:
SGS UNITED KINGDOM LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, connect with fellow event coordinators, and don’t be shy about introducing yourself to potential employers. Remember, it’s all about who you know!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and metrics. This will give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Be proactive! Reach out directly to companies you’re interested in, even if they’re not advertising for an Event Coordinator. A friendly email or LinkedIn message can go a long way in getting your foot in the door.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be perfect for you. Plus, it’s a great way to stay updated on new roles in the event coordination space.
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Event Coordinator role. Highlight your experience in event planning and coordination, especially in corporate settings. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about event management and how your past experiences make you the perfect fit for this role. Keep it engaging and relevant to the job description.
Showcase Your Achievements: When detailing your experience, focus on specific achievements. Did you manage a successful trade show or save costs on an event? We love numbers and success stories, so don’t hold back!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at SGS UNITED KINGDOM LIMITED
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the company has hosted in the past. Familiarise yourself with their style, audience, and objectives. This will help you demonstrate your understanding of their needs and how you can contribute to future events.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational prowess. Discuss specific events you've coordinated, focusing on how you managed budgets, timelines, and logistics. Use metrics to showcase your success, like attendee satisfaction or budget adherence.
✨Be Ready to Problem Solve
Expect questions about challenges you've faced during event planning. Prepare to discuss how you resolved issues under pressure, showcasing your calmness and customer-service mindset. This will illustrate your ability to handle the fast-paced nature of event coordination.
✨Collaborate and Communicate
Emphasise your experience working with various stakeholders. Be ready to share how you liaised with vendors, internal teams, and clients to ensure successful events. Highlight your communication skills and how they contributed to seamless collaboration.