HR Coordinator in City of London

Overview

The businesses of SGS & Co and SGK have united to form Propelis, a go-to-market ecosystem that enables marketers to move their brands forward with greater speed, clarity, and confidence. Our broad range of integrated solutions includes brand creative, packaging, print solutions, branded environments, and content production. Services are delivered through our family of brands: SGX, Marks, Equator, Collide, and 5Flow. With a combined legacy spanning more than 150 years, Propelis commences operations with 10,000 employees in 30+ countries, nearly $1 billion in annual sales, and a diverse client base of over 2,000 leading companies.

We are currently seeking a HR Coordinator to join our Global People & Culture team at Propelis. This is a pivotal role, that will see you reporting directly to the VP, Business Partnering. An HR Coordinator plays a crucial support role within the Human Resources department, helping ensure smooth day-to-day operations. Their responsibilities typically include a mix of administrative and HR-specific tasks, such as those shown below. HR Assistants handle the foundational tasks that enable the HR department to function efficiently, and they often serve as a key point of contact for both employees and management. In this role specifically, you will 'connect the dots' between our global P&C function, Centres of Excellence (Talent Management, Operations, Employee Experience), and our Regional Business Partnering teams. You will have the opportunity to develop practical solutions that ensure a smooth functioning of workflows across P&C regionally, with a specific focus on integrating and standardising our ways of working within the sub-regions, and with our CoEs. This is a hybrid working role that can be based anywhere in the UK or Europe - but it is likely that the ideal candidate will live within commutable distance from one of our key European locations in either the UK, France or Netherlands.

Key Responsibilities

• Employee Records Management and Onboarding

• Maintaining and organising employee records (e.g., contracts, performance reviews, training records).
• Updating databases with employee information like personal details, salary changes, or benefits enrolment.
• Lead the regular company onboarding sessions, covering key information and answering any questions.
• Maintaining and updating all UK-relevant areas of the Intranet.

• Assisting with the implementation and communication of HR policies.
• Ensuring the organisation adheres to labour laws and regulations.
• Managing confidential information and ensuring privacy compliance.

• Addressing routine employee questions or directing them to the appropriate HR contact.
• Organising and coordinating company events, training sessions, or wellness programs.
• Taking notes during ER meetings or employee change meetings.
• Tracking probationary reviews and absences; directing escalations to the appropriate manager(s) and HR contact.

• Scheduling meetings and reminders for managers and HR teams.
• Preparing reports related to HR metrics (e.g., turnover rates, attendance).
• Preparation and issuing of HR-related letters, including but not limited to meeting outcome letters, terms of employment, employee contractual changes, maternity confirmation.

You will have:

• Strong organisational skills are essential.
• Previous HR experience to perform at this level.
• Professional qualification in HR or working towards one (CIPD preferred).
• Prior experience working in a global matrix organisation.
• Skilled in providing support to international managers on a range of people issues.

Benefits and salary are location dependent, and therefore will be discussed during initial application screening phase.

Qualifications

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Advertising Services