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For Companies At a Glance
- Tasks: Support daily office operations, manage supplies, and coordinate training programs.
- Company: Join a dynamic business in Birmingham focused on efficient office management.
- Benefits: Enjoy a competitive salary, bonus, and 21 days annual leave plus bank holidays.
- Why this job: Be part of a supportive team with opportunities for growth and professional development.
- Qualifications: Experience in office administration and strong communication skills are essential.
- Other info: This role offers a temporary to permanent position with a Monday to Friday schedule.
Office Administrator (Full Time)
Location: Burton upon Trent area (office-based)
Hours: Monday to Friday, 8:00am – 4:30pm (full time). Occasional reasonable overtime may be required.
We are looking for a reliable and well-organised Office Administrator to join a busy and growing organisation. This is a varied role that plays a key part in supporting day-to-day office operations and providing administrative support across multiple functions.
Key Responsibilities:
-Managing general office correspondence, including phone calls, emails, post, and deliveries
-Providing administrative support to finance-related tasks such as bookkeeping assistance, billing cycles, and budget tracking
-Organising meetings, scheduling appointments, and managing diaries
-Supporting and coordinating administrative processes and office workflows
-Data entry and maintenance of records and databases, including personnel, financial, and compliance information
-Managing office supplies and equipment to ensure smooth daily operations
-Coordinating travel arrangements, meeting rooms, and company events
-Creating, updating, and maintaining accurate digital and physical filing systems in line with data protection requirements
-Drafting and formatting documents, reports, and presentations
-Providing general administrative support to management and other departments as required
-Assisting with quotations and customer liaison when needed.
Skills & Experience:
-Strong computer literacy
-Well organised with excellent attention to detail
-Confident using Microsoft Office (Word, Excel, Outlook)
-Good written and verbal communication skills in English
-Ability to prioritise tasks and work on your own initiative
-A strong team player
Desirable:
-Experience using accounting or ERP systems (e.g. Sage or similar)
If this role is of interest to you and you feel your experience aligns well, then get in touch today with your CV. I am looking for a strong administrative candidate who has extensive experience within an office environment.
Please note, if you are not contacted please assume you are unsuccessful for the role.
Office Administrator employer: SF Recruitment
Contact Detail:
SF Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities listed in the job description. Make sure you can discuss how your previous experience aligns with tasks like managing office supplies and coordinating training programs during your interview.
✨Tip Number 2
Research the company’s culture and values. Understanding their approach to compliance and training will help you demonstrate that you’re a good fit for their team when you speak with them.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks in a previous role. Highlighting your organisational skills will be crucial, especially since this position requires juggling various responsibilities.
✨Tip Number 4
Practice your communication skills, as this role involves interacting with staff, clients, and visitors. Being able to convey information clearly and professionally will set you apart during the interview process.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administration. Emphasise your organisational skills and any familiarity with compliance standards, as these are key for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive approach and ability to support senior staff. Mention specific examples of how you've managed office supplies or coordinated training programs in previous roles.
Highlight Communication Skills: Since the role involves handling phone calls and managing the reception area, emphasise your strong communication skills. Provide examples of how you've effectively interacted with clients and colleagues in past positions.
Showcase Technical Proficiency: Mention your proficiency with Microsoft Outlook and Excel, as well as any experience with training administration or event planning. This will demonstrate your readiness to handle the technical aspects of the job.
How to prepare for a job interview at SF Recruitment
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Familiarise Yourself with Compliance Standards
While familiarity with ISO 9001 standards is a nice-to-have, showing that you understand compliance management processes can set you apart. Brush up on relevant regulations and be ready to discuss how you would ensure adherence in the role.
✨Prepare for Communication Scenarios
Since the role involves handling phone calls and managing calendars, think of scenarios where effective communication was crucial. Be prepared to discuss how you would handle difficult conversations or scheduling conflicts.
✨Demonstrate Proficiency with Office Software
Proficiency in Microsoft Outlook and Excel is essential for this role. Consider preparing a brief demonstration of your skills or discussing specific features you’ve used effectively in previous positions.
