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- Tasks: Support HR, finance, and office management for smooth operations.
- Company: Join a dynamic team focused on efficiency and professionalism.
- Benefits: Gain valuable experience in a supportive environment with flexible hours.
- Why this job: Perfect opportunity to develop your skills in a real-world setting.
- Qualifications: Experience in office admin or HR preferred; strong organisational skills a must.
- Other info: Temporary role with potential for growth and learning opportunities.
The predicted salary is between 30000 - 42000 £ per year.
The Office Administrator is responsible for ensuring the smooth and efficient operation of the office by providing comprehensive administrative support across HR, finance, and general office management functions. This role requires strong organisational skills, attention to detail, a high level of professionalism, and the ability to handle sensitive information with confidentiality.
Key Responsibilities
- Human Resources Administration
- Assist with the full employee lifecycle, including recruitment, onboarding, and offboarding processes.
- Maintain and update employee records, HR databases, and personnel files.
- Oversee right-to-work checks and manage the full cycle of Certificate of Sponsorship renewals, ensuring ongoing compliance with immigration and employment regulations.
- Assisting with booking training and uploading certificates.
- Ensure all Disclosure & Barring & PVG service checks are carried out fully and in a timely manner and update and maintain the logging and management of checks.
- Maintain the personnel filing system and employee records and archiving.
- Finance Administration
- Processing purchase ledger invoices.
- Assist with the completion and distribution of payment triggers on sales ledger.
- Issuing letters and statements for admissions and discharges.
- Provide general office support for the finance team.
- Reconciliation of occupancy and income data.
- Raising sales ledger refund requests and collating supporting documentation.
- Assist with collation of information for statutory audits.
- Assist with cheque banking.
- General Office Administration
- Oversee day-to-day office operations, ensuring a tidy, well-organised, and efficient workspace.
- Manage office supplies, equipment maintenance, and vendor relationships.
- Coordinate meetings and travel arrangements.
- Handle incoming correspondence, emails, phone calls, and inquiries.
- Responsible for ordering any literature/manuals required for the homes.
- Monitor leave balances, attendance records, and timesheets.
Skills and Qualifications
- Proven experience in office administration, HR support, finance administration, or a similar role.
- Strong understanding of HR practices and basic financial principles.
- Excellent organisational and multitasking abilities.
- High attention to detail and accuracy.
- Proficient in Microsoft Office Suite and relevant HR/finance software.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Diploma or degree in Business Administration, HR, Finance, or related field (preferred).
This is a temporary role based on the outskirts of Solihull for at least 3 months working Monday - Friday.
Office Administrator employer: SF Recruitment (Birmingham)
Contact Detail:
SF Recruitment (Birmingham) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills in HR, finance, and office management can make a real difference. We want to see that you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on common questions related to office administration and HR practices. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us!
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your experience in HR, finance, and general office management. We want to see how your skills match what we're looking for!
Showcase Your Organisational Skills: In your application, emphasise your organisational skills and attention to detail. Give examples of how you've managed multiple tasks or projects successfully. This is key for us at StudySmarter!
Be Professional and Personable: Since this role involves handling sensitive information, it's important to convey professionalism in your application. But don’t forget to let your personality shine through – we love a friendly vibe!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at SF Recruitment (Birmingham)
✨Know Your Stuff
Make sure you brush up on the key responsibilities listed in the job description. Familiarise yourself with HR processes, finance basics, and general office management tasks. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your strong organisational abilities.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you've dealt with private data responsibly, and emphasise your commitment to maintaining professionalism in all situations.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture, team dynamics, or specific challenges the office is currently facing. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.