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- Tasks: Support the COO with daily operations, project coordination, and customer escalations.
- Company: Join a dynamic company in Kings Lynn undergoing exciting transformations.
- Benefits: Hybrid working, competitive salary up to £45,000, and opportunities for professional growth.
- Why this job: Be part of a fast-paced environment where your organisational skills can shine.
- Qualifications: Experience supporting senior leaders, advanced Excel skills, and strong communication abilities.
- Other info: Great opportunity for career advancement in a collaborative setting.
The predicted salary is between 40000 - 45000 £ per year.
SF Partners are looking for a highly organised, proactive, and detail-driven Executive Assistant to work closely with the COO, supporting day-to-day operations, key projects, and cross-functional initiatives. This is a fast-paced and varied role suited to someone who thrives under pressure, uses initiative, and can combine strong analytical skills with a hands-on approach.
The successful candidate will be confident managing sensitive information, highly proficient in Excel, and comfortable handling customer escalations with professionalism and urgency.
Key Responsibilities:- Executive Support
- Manage the COO's calendar, inbox, and communications, ensuring priorities and deadlines are effectively managed.
- Prepare reports, presentations, and updates for internal and external stakeholders.
- Draft correspondence and review documents with a high level of accuracy and confidentiality.
- Coordinate meetings, travel, and events.
- Project Coordination
- Support the planning and delivery of key operational and strategic projects.
- Track progress, manage timelines, and maintain project dashboards using Excel and relevant tools.
- Follow up on actions, identify potential delays, and ensure projects stay on track.
- Operational Support
- Assist with performance tracking, KPI reporting, and data analysis.
- Support supplier and vendor coordination.
- Monitor budgets and contribute to cost control initiatives.
- Help drive process improvements and operational efficiencies.
- Prepare materials for leadership and board meetings.
- Customer Escalations
- Act as a key contact for customer issues requiring escalation.
- Work closely with internal teams to resolve issues quickly and effectively.
- Identify recurring problems and provide insights to improve processes and service delivery.
- Cross-Functional Collaboration
- Work closely with teams across Sales, Operations, Finance, and HR to ensure alignment.
- Maintain clear and effective communication on behalf of the COO.
- Anticipate business needs and proactively provide support where required.
- Proven experience supporting senior leadership, ideally within a fast-paced operational environment.
- Advanced Excel skills (including pivot tables, formulas, and reporting).
- Strong project coordination or management experience.
- Excellent communication skills, both written and verbal.
- High level of discretion and professionalism when handling confidential information.
- Exceptional organisation, attention to detail, and ability to manage multiple priorities.
- Proactive, adaptable, and solutions-focused approach.
Strategic Executive Assistant to COO | Hybrid Role employer: SF Partners
Contact Detail:
SF Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Strategic Executive Assistant to COO | Hybrid Role
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and the COO's background. We want you to walk in with confidence, ready to discuss how your skills align with their needs. Show them you’re not just another candidate!
✨Tip Number 3
Practice your responses to common interview questions, especially around project coordination and handling customer escalations. We suggest doing mock interviews with friends or family to get comfortable with your answers.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. We believe it’s a great way to keep you top of mind for the hiring team.
We think you need these skills to ace Strategic Executive Assistant to COO | Hybrid Role
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Strategic Executive Assistant. Highlight your experience in supporting senior leadership and managing multiple priorities, as these are key for us at StudySmarter.
Showcase Your Skills: Don’t forget to showcase your advanced Excel skills and project coordination experience. We love seeing how you’ve used these skills in past roles, so be specific about your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this fast-paced role. Share examples of how you've thrived under pressure and contributed to operational efficiencies.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at SF Partners
✨Know Your COO's World
Before the interview, take some time to research the company and its COO. Understand their recent transformation and how your role as an Executive Assistant can support their vision. This will show that you're proactive and genuinely interested in the position.
✨Excel Like a Pro
Since advanced Excel skills are crucial for this role, brush up on your Excel knowledge. Be prepared to discuss your experience with pivot tables, formulas, and reporting. You might even want to bring examples of reports you've created in the past to showcase your expertise.
✨Master the Art of Communication
As you'll be managing communications for the COO, practice articulating your thoughts clearly and confidently. Think about how you would handle customer escalations or sensitive information, and be ready to share examples of how you've navigated similar situations in the past.
✨Showcase Your Organisational Skills
This role requires exceptional organisation and attention to detail. Prepare to discuss how you manage multiple priorities and keep projects on track. Consider sharing specific tools or methods you use to stay organised, as this will demonstrate your hands-on approach.