Payroll Accountant (Part time or Full time) in Rugby

Payroll Accountant required to work within the finance team to support the outsourced Payroll Bureau in ensuring the accurate and timely preparation of payroll files. The role is responsible for payroll reconciliations, payroll-related payments, statutory submissions, and maintaining strong payroll controls and reporting processes.

Key Responsibilities

• Ensure the Payroll Bureau receives all required employee and payroll records in line with weekly and monthly deadlines to support accurate payroll processing.
• Review payroll checklists and output files to verify completeness and accuracy of payroll data.
• Ensure all payroll reporting and statutory submissions are completed within required external deadlines.
• Respond to payroll-related queries from employees and liaise with the Payroll Bureau to resolve issues efficiently.
• Maintain accurate records of outstanding balances relating to bonus and incentive schemes, ensuring costs are accrued correctly until payment.
• Liaise with the finance team to ensure payroll-related deductions are paid accurately and on time to third parties, including PAYE, pensions, court orders, and medical insurance providers.
• Reconcile payroll control accounts on a monthly basis and investigate discrepancies where required.
• Support year‑end audit processes by coordinating payroll audit requests, collating supporting documentation, and assisting with walkthroughs.
• Provide ad hoc support to the HR team where required.
• Handle requests for information from employees and external organisations in a professional and confidential manner.
• Prepare and distribute employee payroll communications in a timely manner.
• Promote company values, professional standards, and a collaborative working culture.
• Support diversity, equality, inclusion, and employee engagement initiatives.
• Ensure employee payments and submissions to HMRC and other regulatory bodies are accurate and compliant.

Skills and Experience

• Previous experience in payroll administration, payroll accounting, or a similar finance role.
• Strong understanding of payroll processes, payroll legislation, and HMRC requirements.
• Experience working with outsourced payroll providers is desirable.
• Good understanding of payroll reconciliations and control accounts.
• Strong attention to detail with high levels of accuracy.
• Excellent organisational and time management skills, with the ability to meet strict deadlines.
• Strong communication skills and ability to handle confidential information professionally.
• Proficient in Microsoft Excel and finance/payroll systems.
• Ability to work collaboratively across Finance and HR teams.

Qualifications

• AAT qualification or equivalent experience desirable.
• Payroll qualification (such as CIPP) advantageous but not essential.

This is a temporary to permanent role based in Ryton On Dunsmore. You will be required to work 4 or 5 days a week in the office and 30 hours or 37.5 hours.