At a Glance
- Tasks: Manage tenant and lease records, process billing transactions, and ensure accuracy in all activities.
- Company: Join a dynamic property management team with a focus on collaboration and customer service.
- Benefits: 12-month contract, flexible work-from-home options, and opportunities for professional growth.
- Other info: Ideal for those looking to develop their career in property administration.
- Why this job: Be part of a vital role that supports smooth operations and enhances tenant experiences.
- Qualifications: Strong communication, organisational skills, and attention to detail are essential.
The predicted salary is between 25000 - 32000 £ per year.
Billing Administrator will support the accurate administration of tenant, lease and billing information across a diverse property portfolio. The role is responsible for maintaining property and tenant records, processing lease-related transactions, raising charges and invoices, and ensuring all billing activities are completed accurately and within agreed deadlines.
The successful candidate will work closely with Property Management, Finance, Insurance and other internal departments to ensure the smooth operation of tenancy and billing processes while maintaining high standards of accuracy and customer service.
Key Responsibilities- Maintain accurate and up-to-date property and tenant records ensuring all updates are processed within agreed timescales.
- Process lease renewals, lease assignments, new licences, data amendments, turnover rent updates, rent reviews and residential leases.
- Set up, amend and close diary events to support billing and lease management processes.
- Support the administration of new property set-ups, new leases, lease renewals, assignments, data amendments and rent reviews by preparing and processing required documentation.
- Assist with the preparation and issuance of residential leases and licences.
- Produce accurate completion statements for internal and external stakeholders.
- Calculate, prepare and raise charges in line with contractual requirements and billing deadlines.
- Generate system-produced invoices on annual, quarterly and monthly billing cycles.
- Process recurring weekly and monthly recharges including utilities, car park income, Sunday trading and purchase ledger recharges.
- Batch load insurance invoices and generate corresponding charges.
- Issue service charge budgets, reconciliations and associated documentation.
- Ensure all billing and tenancy changes are processed in accordance with internal controls, audit requirements and delegated authority levels.
- Carry out checks to ensure accuracy of rent rolls, charges and system-generated records, escalating discrepancies where appropriate.
- Respond to queries from tenants, colleagues and other departments promptly and professionally.
- Collaborate with Property Management, Finance, Insurance and other business areas to resolve outstanding matters and maintain smooth operational processes.
- Follow documented process notes and contribute feedback to support continuous process improvements.
- Identify opportunities for efficiencies and system enhancements.
- Excellent communication skills with the ability to interact professionally with stakeholders at all levels.
- Strong organisational skills with the ability to manage multiple tasks and meet tight deadlines.
- High attention to detail and accuracy.
- Willingness to learn and develop within the role.
- IT literate with a good working knowledge of Microsoft Office applications, particularly Excel.
- Flexible and proactive approach with a positive attitude.
- Previous experience within Sales Ledger
- Lease Management
- Property Administration
- Contract Management
This is a 12-month contract with the opportunity to work from home once a week.
Billing Administrator in Kingswinford employer: SF Partners
As a Billing Administrator at our company, you will be part of a dynamic team that values accuracy and collaboration across various departments. We offer a supportive work culture that encourages professional growth and development, with the flexibility of remote work once a week. Join us to contribute to a diverse property portfolio while enjoying competitive benefits and a commitment to maintaining high standards of customer service.
StudySmarter Expert Advice🤫
We think this is how you could land Billing Administrator in Kingswinford
✨Tip Number 1
Network like a pro! Reach out to people in the property management and finance sectors. Use LinkedIn to connect with professionals and join relevant groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching common questions for billing administrator roles. Practice your answers, focusing on your attention to detail and organisational skills. We want you to shine when discussing how you handle multiple tasks under tight deadlines!
✨Tip Number 3
Show off your tech skills! Brush up on Microsoft Excel and any property management software you can get your hands on. Being IT literate is key, so highlight your abilities during interviews to impress potential employers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search. Let’s get you that billing administrator role!
We think you need these skills to ace Billing Administrator in Kingswinford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Billing Administrator role. Highlight your experience with property administration, lease management, and any relevant skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Attention to Detail:Since accuracy is key in this role, don’t shy away from showcasing your attention to detail. Use examples from your past experiences where you’ve successfully managed records or processed transactions without errors. We love a candidate who takes pride in their work!
Be Professional in Your Cover Letter:Your cover letter is your chance to shine! Keep it professional but let your personality come through. Explain why you’re excited about the role and how your skills align with what we’re looking for. Remember, we’re all about collaboration and customer service!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at SF Partners
✨Know Your Numbers
As a Billing Administrator, you'll be dealing with a lot of figures and data. Brush up on your numerical skills and be prepared to discuss how you ensure accuracy in billing processes. Maybe even bring examples of how you've handled discrepancies in the past!
✨Showcase Your Organisational Skills
This role requires juggling multiple tasks and deadlines. Be ready to share specific strategies you use to stay organised. Whether it’s using Excel for tracking or setting reminders, demonstrating your organisational prowess will impress the interviewers.
✨Communicate Like a Pro
Excellent communication is key in this role. Practice articulating your thoughts clearly and professionally. Think about times when you’ve had to resolve queries or collaborate with different departments, and be ready to share those experiences.
✨Emphasise Your Attention to Detail
Accuracy is crucial in billing administration. Prepare to discuss how you ensure precision in your work. You might want to mention any tools or methods you use to double-check your work, as well as your approach to continuous improvement.
