At a Glance
- Tasks: Manage office operations, coordinate projects, and ensure smooth day-to-day administration.
- Company: Join a multi-award-winning robotics company in Birmingham with a vibrant culture.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Exciting opportunities for growth and collaboration in a cutting-edge industry.
- Why this job: Be the backbone of an innovative team and help shape the future of robotics.
- Qualifications: 3+ years in office management or project coordination; business admin qualification preferred.
The predicted salary is between 27000 - 33000 £ per year.
SF Partners are working exclusively with a multi award winning robotics company based in Birmingham who are upscaling their operations and looking for an Office Manager / Executive Assistant.
Office based
THE ROLE
We are hiring an Office Manager to run the office and day-to-day administration and coordinate projects across departments - the workspace, meetings, filing, documentation, supplier admin and visitors.
- WHAT YOU'LL OWN
- Run the office day to day - supplies, equipment, maintenance and contractors.
- Manage calendars, book meetings and travel, prepare agendas and follow up actions.
- Keep Share Point organised and findable - naming conventions, structure and version control.
- Write and maintain SOPs, templates and checklists so tasks are repeatable.
- Track tasks, deadlines and owners across teams; flag delays and bottlenecks early.
- Run meeting administration - agendas issued, minutes taken, actions captured and chased to closure.
- Handle supplier administration - purchase orders raised, deliveries checked, contracts and renewals tracked, invoices queried.
- Manage reception duties - visitors, couriers and calls; sign-in, NDAs and site inductions.
- Organise team events, board meetings, demos and factory visits end to end.
- Coordinate shipping and logistics administration - couriers, collections and deliveries tracked to arrival.
EDUCATION & EXPERIENCE
- A business administration or project management qualification, or equivalent experience
- 3+ years running an office, coordinating projects or managing business administration
The qualifications and years above are a guide, not a gate - exceptional candidates who can demonstrate the same level of ability will always be considered.
- WHAT YOU'LL BRING
- Confident daily use of Microsoft 365 - Word, Excel, Teams and Outlook
- Task and project tracking in Click Up - tasks, owners and deadlines kept current
- Use of AI tools for drafting, minutes, summaries and checklists, within company rules
- #J-18808-Ljbffr
Office Manager / Executive Assistant in Birmingham employer: SF Partners
SF Partners is an exceptional employer, offering a dynamic work environment in Swadlincote, Derbyshire, where innovation and collaboration thrive. With a strong focus on professional development, employees are encouraged to grow their skills and advance their careers while being part of a high-performing team dedicated to driving success. The company values operational excellence and provides a competitive salary, making it an attractive place for those seeking meaningful and rewarding employment.
