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For Companies At a Glance
- Tasks: Manage accounts and office admin tasks in a friendly team environment.
- Company: Join a growing retail business with a supportive culture.
- Benefits: Enjoy flexible hours, on-site parking, store discounts, and an annual bonus.
- Why this job: Be part of a dynamic team while developing your finance skills and making an impact.
- Qualifications: 2+ years in accounts, experience with cloud-based systems like Xero, and strong Excel skills.
- Other info: Full-time role with a standard Monday to Friday schedule.
My client is in the retail sector. This role is an opportunity to join a growing business looking after their accounts and office administration functions within a small and friendly team. They are looking for an experienced Finance and Office Administrator to support the CEO and the senior leadership team.
Key Responsibilities
- Bank Reconciliations
- Posting using Xero Cloud based accounting software
- Purchase Ledger
- Supervising/supporting Accounts Assistant invoice posting
- Obtaining manager approvals for invoices
- Matching supply invoices to delivery notes and checking prices correct
- Posting miscellaneous invoices through invoice manager – Hubdoc
- Credit Control/Sales Ledger for B2B and Marketing contributions
- Liaise with Corporate Sales on credit sales
- Credit Check Evaluation
- Payroll preparation for external company accounts using Planday
- Month End Processes
- Debtors/Creditors reporting
- Review VAT reporting on Xero
- Monthly Budget Reporting for Marketing
- Marketing Partnerships, issuing and allocating invoices to orders
- Liaise with external accountants to submit the month end data for processing
- Updating Pricelists on a regular basis in order to ensure correct prices on the websites and Xero (this is done in conjunction with the Stock Admin Team). Provide pricing schedules for CEO approval
- Chargebacks Resolution – with the help of customer services supervisor/manager
- Day to day liaison with Suppliers, Customers, leadership team and staff (warehouse, customer services, directors)
- Imports/Exports Documentation Processing
- Processing all holiday and sick leave ensuring accurate records are maintained and other HR administration
- Maintaining stationary and office supplies
Personal Profile
- Experience in working in an account’s role for at least 2 years+
- Experience in working with a cloud-based accounting system, preferably some Xero
- Great Excel skills and good numeracy
Job Types: Full-time or flexible working hours, Permanent
Benefits:
- Statutory Pension
- Cycle and Tech scheme
- Flexible schedule
- On-site free parking
- Store discounts
- Assistance with training
- Annual Bonus
- 20 days plus 1/year plus bank holiday
Schedule: Monday to Friday Standard hours 9.00 to 5.00pm to include unpaid half hour lunch break
For further information, please contact Rhian Mountjoy.
Finance and Office Administrator employer: Seymour John Ltd
Contact Detail:
Seymour John Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Office Administrator
✨Tip Number 1
Familiarise yourself with Xero Cloud accounting software, as it's a key requirement for this role. Consider taking an online course or watching tutorial videos to boost your confidence and demonstrate your initiative.
✨Tip Number 2
Brush up on your Excel skills, especially functions related to financial reporting and data analysis. Being proficient in Excel will not only help you in the role but also impress the hiring team during any discussions.
✨Tip Number 3
Prepare to discuss your previous experience in finance and office administration. Think of specific examples where you've successfully managed accounts, handled payroll, or improved processes, as these will showcase your suitability for the position.
✨Tip Number 4
Network with professionals in the retail sector or those who have worked with the company before. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during your application process.
We think you need these skills to ace Finance and Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and office administration. Emphasise your familiarity with Xero and any specific accounting tasks you've handled, such as bank reconciliations or payroll preparation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the retail sector. Mention how your skills align with the responsibilities listed in the job description, particularly your experience with credit control and liaising with teams.
Highlight Key Skills: In your application, focus on key skills such as Excel proficiency, numeracy, and your ability to work within a team. Provide examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a finance role.
How to prepare for a job interview at Seymour John Ltd
✨Know Your Numbers
Brush up on your financial knowledge, especially regarding bank reconciliations and purchase ledgers. Be prepared to discuss your experience with Xero and how you've used it in previous roles.
✨Showcase Your Excel Skills
Since great Excel skills are a must for this role, be ready to demonstrate your proficiency. You might be asked about specific functions or how you've used Excel to manage data effectively.
✨Understand the Company Culture
Research the company and its values. Since they emphasise a friendly team environment, think of examples from your past where you contributed positively to a team dynamic.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially related to credit control and invoice discrepancies. Prepare scenarios where you successfully resolved similar issues in the past.
