Company Secretarial Assistant in Coventry

At Severn Trent, our people are at the heart of everything we do. We’re in the top 5% of utility companies worldwide when it comes to employee engagement and ranked as a Top 50 UK Employer on Glassdoor. Join us in making a positive impact on the environment and our communities, while being valued and supported in a truly inclusive workplace. This role is a new opportunity within our Company Secretariat team. As a Company Secretarial Assistant, you will play a key role in supporting a wide range of governance and company secretarial activities, contributing to the smooth and effective operation of the function. This role is ideal for someone who is proactive, positive, and highly organised, with a passion for delivering exceptional support to both internal and external stakeholders. You will bring strong attention to detail, excellent communication skills, and the confidence to build constructive working relationships across all levels of the organisation. While you don’t need deep technical company secretarial experience, we’re looking for candidates with some exposure to governance or administrative roles who are keen to grow and progress within a high‑performing Company Secretariat team.

This role provides the opportunity to gain hands‑on experience supporting the governance activities of both a FTSE100 listed company and its private subsidiaries. You will help ensure we meet all reporting, regulatory, and legislative requirements while upholding strong governance across the Group. You will work closely with internal and external stakeholders, building trusted relationships and helping maintain effective processes, documentation, and compliance standards. Alongside your core responsibilities, you’ll also support projects and wider programmes of work as directed by the Senior Assistant Company Secretary.

• Coordinating Board logistics, including travel, accommodation, expenses, site visits, and the AGM.
• Organising induction programmes and logistics for new Non‑Executive Directors.
• Supporting annual Board performance evaluations.
• Assisting with Board and Committee governance, including preparing agendas, minutes, written resolutions, and distributing papers through our secure online portal.
• Supporting statutory and regulatory compliance, including annual report and accounts processes and confirmation statements.
• Drafting documents for intra‑group transactions, including loans, share capital changes, and other corporate actions.
• Updating and maintaining statutory records using our entity management system.
• Providing administrative support for the corporate reporting programme, including scheduling, proofreading, data/narrative verification, and drafting papers.
• Issuing routine stock exchange announcements.
• Liaising with a wide range of stakeholders, such as Board members, auditors, Finance, Communications, and Compliance teams.

You will be based at our Severn Trent Centre in Coventry. With this being such a critical role, we’re looking for someone who can join us 37 hours a week. You’ll join a caring culture that collaborates to achieve, grow, and develop. Our employee engagement scores are among the highest globally in energy and utilities. That’s why we value in-person moments to keep our culture alive but also understand the flexibility working from home can bring. So, you’ll usually find us in the office, but working from home is supported when you need it.

• Experience in a Company Secretarial Assistant or governance‑focused role (desirable).
• Strong administrative and organisational skills, with exceptional attention to detail.
• Excellent written and verbal communication skills.
• CGI (ICSA) qualified, part‑qualified, or actively studying towards the CGI qualification is desirable.
• Ability to work under pressure and meet deadlines.
• Confident engaging with stakeholders at all levels.
• Strong Microsoft Office skills.
• Flexibility to travel to other Severn Trent sites when needed.

Skills and experience are important, but character, positivity, and a caring attitude matter too. We welcome and celebrate diverse individuals, knowing they help us better serve our communities. We seek people who get involved, want to be part of something bigger, and make a difference because they care.

It’s not just a job you’ll get here, you’ll get a career too. We have a range of benefits that reward and recognise great work and award-winning training to ensure you reach your potential. And we’ll also help you play your part in looking after the environment and the community in which we live.

• Salary dependant on experience
• 25 days holiday + bank holidays (and the ability to buy/ sell up to 5 days per year)
• Annual bonus scheme (of up to £1,500 per annum based on company performance)
• Leading pension scheme – we will double your contribution (up to 15% when you contribute 7.5%)
• Sharesave – the chance to buy Severn Trent Plc shares at a discounted rate
• Dedicated training and development with our ‘Academy’
• Electric vehicle scheme and retail offers
• Family friendly policies
• Two volunteer days per year

We can’t wait to hear from you! Have an updated CV ready and spare five minutes to apply. We’ll let you know the outcome after the closing date, so keep an eye on your phone and emails.