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- Tasks: Support Executive Directors with daily admin tasks and manage office operations.
- Company: Severfield is a leading manufacturer in the construction industry, based in Northern Ireland.
- Benefits: Part-time hours with flexible scheduling and a dynamic work environment.
- Why this job: Join a fast-paced team where your organisational skills will shine and make a real impact.
- Qualifications: Office experience, strong Microsoft Office skills, and excellent communication abilities required.
- Other info: Ideal for students seeking part-time work while gaining valuable administrative experience.
The predicted salary is between 24000 - 36000 £ per year.
Severfield Ballinamallard, Northern Ireland, United Kingdom
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Severfield Ballinamallard, Northern Ireland, United Kingdom
4 weeks ago Be among the first 25 applicants
Join to apply for the Office Administrator role at Severfield
In the Office Administrator position, you will play a key role in supporting our Executive Directors and wider business with day-to-day administrative tasks. While the role is based at our reception area, the reception element forms a small part of the position — the main focus is on delivering high-quality administrative support across the business.
This is a varied and fast-paced role where your organisational skills, attention to detail, and ability to work independently will be essential. We’re looking for someone with office-based experience, excellent working knowledge of Microsoft Office (particularly Outlook), and the confidence to use their initiative and make decisions independently.
This is a part-time position, hours of work are: Wednesday & Thursday 8:30am-5pm, Friday 8:30-3:15pm.
Key Responsibilities:
- Managing diaries and Outlook calendars for Executive Directors
- Arranging travel, couriers, and meeting room setups
- Handling reception duties, including answering the phone and opening post
- Supporting general office operations across the business
- Producing and tracking purchase orders, logging invoices, and ensuring correct coding and approvals
- Monitoring shared email inboxes
- Collating and reconciling timesheets
- Keeping internal communications up to date – including noticeboards and suggestion boxes at our Ballinamallard site
- Liaising with external cleaning contractors and approving related invoices
- Providing flexible admin support across the wider finance and admin team, including holiday cover when needed
Required Skills and Experience:
- Excellent organisation skills and the ability to work quickly, accurately, and independently
- Strong communication and interpersonal skills
- Proficiency in Microsoft Excel and Word
- A team player who’s happy to pitch in wherever needed
- Solid evidence of problem-solving and managing your own workload
- Previous office administration experience (preferred)
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Part-time
Job function
-
Job function
Administrative
-
Industries
Manufacturing and Office Administration
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Office Administrator employer: Severfield
Contact Detail:
Severfield Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Outlook. Consider taking a quick online course or tutorial to brush up on your skills, as this will show your commitment and readiness for the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Be ready to discuss these during any interviews, as they are crucial for the Office Administrator position.
✨Tip Number 3
Research Severfield and its operations to understand their culture and values. This knowledge will help you tailor your conversations and demonstrate that you're genuinely interested in contributing to their team.
✨Tip Number 4
Network with current or former employees of Severfield if possible. They can provide valuable insights into the company and the role, and may even refer you internally, which can significantly boost your chances of landing the job.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant office administration experience. Emphasise your organisational skills, proficiency in Microsoft Office, and any previous roles that required independent decision-making.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences align with the needs of Severfield, particularly your ability to manage diaries and handle administrative tasks efficiently.
Showcase Your Skills: In your application, provide examples of how you've successfully managed your workload in previous roles. Highlight your problem-solving abilities and any instances where you took the initiative to improve processes.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Administrator role.
How to prepare for a job interview at Severfield
✨Showcase Your Organisational Skills
As an Office Administrator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and efficiency.
✨Demonstrate Proficiency in Microsoft Office
Since the role requires strong knowledge of Microsoft Office, particularly Outlook, be ready to discuss your experience with these tools. You might even want to mention specific features you use regularly that help streamline your work.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to work independently. Think of scenarios where you've had to make decisions on your own and how you handled them, as this will show your initiative.
✨Emphasise Teamwork and Flexibility
While the role involves independent work, being a team player is also important. Be prepared to discuss how you've collaborated with others in previous roles and your willingness to support colleagues when needed.