Executive Support Assistant in Huddersfield

Executive Support Assistant within N/C - Admin, Secretarial & PA in Kirklees. This ongoing locum opportunity offers both part-time and full-time flexibility, providing an excellent opportunity to support senior managers and leadership teams within Kirklees Council. Working in a fast-paced and professional environment, you will play a key role in ensuring the smooth operation of executive offices and delivering high-quality administrative support across a range of functions. Perks and benefits

• Part Time / Full Time: Choose a working pattern that fits around your lifestyle and personal commitments.
• Hourly Pay: Benefit from competitive hourly rates, providing flexibility and control over your earnings.
• Work-Life Balance: Enjoy flexible working arrangements that support both your professional and personal responsibilities.
• Skill Development: Gain valuable experience across a variety of departments, broadening your knowledge and expertise.
• Networking Opportunities: Work closely with senior leaders and colleagues across the council, enhancing your professional connections.
• Varied Experience: Develop a wide range of administrative, organisational, and stakeholder management skills.

What you will do

• Executive Support: Provide comprehensive administrative and executive support to senior leaders and management teams.
• Diary Management: Manage complex diaries, appointments, meetings, and events while resolving scheduling conflicts.
• Meeting Coordination: Organise meetings, prepare agendas and papers, take minutes, and monitor follow-up actions.
• Document Preparation: Draft, proofread, and format correspondence, reports, presentations, and other documentation.
• Stakeholder Liaison: Act as a key point of contact for enquiries, ensuring professional and timely responses.
• Record Management: Maintain confidential records and information in line with council policies and data protection requirements.
• Travel Coordination: Arrange travel, accommodation, and associated logistics where required.
• Inbox Management: Monitor shared mailboxes and ensure correspondence is appropriately prioritised and actioned.
• Financial Administration: Process purchase orders, invoices, expenses, and related financial documentation.
• Event Support: Assist with the organisation of corporate events, workshops, and stakeholder meetings.
• Project Administration: Support project delivery by tracking actions, monitoring deadlines, and providing administrative support.
• Compliance: Ensure all work is completed in accordance with council policies, governance requirements, and relevant legislation.

Requirements

• Administration Experience: Previous experience providing high-level administrative or executive support.
• Organisational Skills: Strong ability to manage competing priorities and maintain attention to detail.
• Communication Skills: Excellent verbal and written communication abilities.
• IT Skills: Proficiency in Microsoft Office applications and administrative systems.
• Diary Management: Experience managing complex schedules and coordinating meetings.
• Confidentiality: Ability to handle sensitive information with professionalism and discretion.
• Teamwork: Strong interpersonal skills and the ability to build effective working relationships with a range of stakeholders.

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