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- Tasks: Support the Rector with admin tasks, diary management, and event coordination.
- Company: Join St Aldates, a vibrant community dedicated to serving its congregation and the wider community.
- Benefits: Enjoy flexible hours, a supportive environment, and opportunities for personal growth.
- Why this job: Be part of a meaningful mission while developing your organisational and communication skills.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Ideal for high school or college students looking for part-time work with purpose.
The predicted salary is between 26840 - 33550 £ per year.
The Personal Assistant (PA) to the Rector at St Aldates plays a crucial role in ensuring the ongoing smooth and efficient operation of the Rector's office. This role involves managing a wide range of administrative and organisational tasks to support the Rector.
The PA will ensure the Rector's office continues to be organised and focused, supporting the Rector's ministry responsibilities by managing administrative tasks, coordinating events, and ensuring clear communication. This position is essential for maintaining the smooth operation of the church and supporting its mission to serve the congregation and the wider community.
Key Tasks and Responsibilities- Correspondence and Diary Management
- Attend regular correspondence meetings throughout the week: Take dictation, draft, and shadow-write email responses on behalf of the Rector.
- Flexible and careful management of the Rector's diary: Schedule appointments, meetings, and events, ensuring optimal time management.
- Manage tickets, travel, and accommodation: Organise logistics for conferences and trips.
- Welcome visiting groups and guests: Show warm hospitality to visitors throughout the year.
- Respectfully handle confidential and emotionally sensitive information: Including safeguarding cases.
- Assist the Rector with deadlines, time management, and meeting attendance: Ensure the Rector is well-prepared and punctual.
- Communication Management
- Attend weekly team meetings: Take notes, communicate key messages, and organize follow-up actions.
- Weekly Services meeting: Capture dates for wedding banns and special services (e.g., Easter, Christmas).
- Prepare and distribute weekly Keynotes: Facilitate clear messaging for Sunday services.
- Manage the overall Preaching Rota: Include regular Sunday Services and special services such as Lent and Advent.
- Attend and input in additional meetings on the Rector's behalf: Represent the Rector as needed.
- Maintain communication with the Diocese of Oxford: Particularly regarding Sunday service statistics.
- Regularly update the Services Register: Ensure accuracy and timeliness.
- Special Projects Management
- Work alongside the Events Team when needed.
- Undertake special projects and assignments as directed by the Rector.
- Proven experience as a Personal Assistant or in a similar administrative role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle a high volume of emails and manage multiple tasks simultaneously.
- Discretion and confidentiality in handling sensitive information.
- Strong interpersonal skills and the ability to work well with a diverse group of people.
- A proactive and flexible approach to work.
- A commitment to the mission and values of St Aldates.
- A positive and supportive attitude.
- High level of integrity and professionalism.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
Part-time Personal Assistant (PA) to the Rector employer: SETEX Construction Corp.
Contact Detail:
SETEX Construction Corp. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Personal Assistant (PA) to the Rector
✨Tip Number 1
Familiarise yourself with the mission and values of St Aldates. Understanding their core beliefs will help you align your approach and demonstrate your commitment during any interviews or discussions.
✨Tip Number 2
Network with current or former staff members at St Aldates. They can provide valuable insights into the role and the working environment, which can help you tailor your approach when discussing your fit for the position.
✨Tip Number 3
Prepare to discuss your organisational skills in detail. Given the nature of the PA role, be ready to share specific examples of how you've successfully managed multiple tasks and maintained clear communication in previous positions.
✨Tip Number 4
Showcase your proficiency in Microsoft Office Suite by being prepared to discuss how you've used these tools effectively in past roles. Highlight any experience with diary management and correspondence that relates directly to the responsibilities outlined in the job description.
We think you need these skills to ace Part-time Personal Assistant (PA) to the Rector
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in similar administrative roles. Emphasise your organisational skills, time management abilities, and any experience with diary management or correspondence.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key tasks and responsibilities outlined in the job description. Mention your commitment to the mission and values of St Aldates, and provide examples of how your skills align with the role.
Showcase Communication Skills: Since strong written and verbal communication skills are essential for this role, ensure your application is free from errors and clearly conveys your message. Consider including a brief example of how you've effectively communicated in a previous role.
Highlight Discretion and Confidentiality: Given the nature of the role, it's important to demonstrate your ability to handle sensitive information. Include a statement in your application that reflects your understanding of confidentiality and your experience in managing sensitive situations.
How to prepare for a job interview at SETEX Construction Corp.
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage tasks efficiently is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or managed multiple responsibilities in the past.
✨Demonstrate Strong Communication Abilities
Since the role involves a lot of correspondence and communication, highlight your written and verbal communication skills. Bring examples of emails or reports you've drafted that showcase your clarity and professionalism.
✨Prepare for Scenario-Based Questions
Expect questions about handling sensitive information or managing tight deadlines. Think of scenarios where you had to exercise discretion or prioritise tasks under pressure, and be ready to share those experiences.
✨Express Your Commitment to the Mission
St Aldates values its mission and community service. Be sure to convey your understanding of their values and how your personal beliefs align with them. This will show your genuine interest in the role and the organisation.
