Tendering Assistant

Job Purpose

The Tendering Assistant will support the preparation, coordination, and submission of bids, proposals, and tender documents for projects. The role ensures all tendering activities comply with company standards and client requirements, contributing to successful business acquisition.

Key Responsibilities

• Assist in identifying and tracking new tender opportunities through various procurement portals and client communications.
• Review tender documents (RFPs, RFQs, EOIs, etc.) and summarize key requirements, timelines, and submission criteria.
• Support the preparation of technical and financial proposals in collaboration with engineers, quantity surveyors, and project managers.
• Compile and format tender documentation, ensuring accuracy, completeness, and compliance with instructions.
• Maintain an organized tender database and filing system (both digital and physical).
• Liaise with suppliers, consultants, and internal departments for pricing, technical inputs, and supporting documentation.
• Assist in preparing company profiles, capability statements, and standard qualification documents (company registrations, CVs, references, etc.).
• Track submitted tenders and follow up on outcomes, clarifications, and debriefs.
• Prepare summary reports on ongoing and completed bids for management review.
• Ensure confidentiality and data integrity of all tender-related information.

Qualifications and Skills

• Diploma or Degree in Business Administration, Procurement, Engineering, or related field.
• 1–3 years of experience in tendering, bidding, or proposal coordination (preferably in an engineering or construction)
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and ability to meet strict deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document formatting.
• Familiarity with public procurement procedures and e-tendering portals is an advantage.