At a Glance
- Tasks: Support Directors with admin tasks, manage diaries, and coordinate meetings.
- Company: Join a dynamic team at the Combined Authority in Leeds.
- Benefits: Enjoy hybrid work, competitive pay, and a referral bonus.
- Other info: Opportunity for personal development and a collaborative workplace culture.
- Why this job: Gain valuable experience in a professional environment while making impactful connections.
- Qualifications: GCSEs in Maths and English; previous PA experience preferred.
The predicted salary is between 30000 - 40000 € per year.
Location: Leeds (Hybrid)
Pay Rate: £15.86 per hour (PAYE)
Contract Type: Full-time (37 hours per week), Temporary
About the Role: You will provide high-level professional, confidential secretarial and administrative support to the Directors of the Combined Authority. This includes managing diaries and inboxes, coordinating meetings, preparing documentation, and serving as a key liaison with both internal and external stakeholders.
Key Responsibilities
- Executive Support
- Provide high-level specialist support to Directors.
- Manage Directors’ inboxes and diaries, prioritising, responding, or delegating appropriately.
- Draft responses and proofread reports, briefings, and official correspondence.
- Ensure Directors are fully prepared for meetings, including provision of papers and briefing notes.
- Meeting & Secretariat Duties
- Provide professional secretariat support: prepare agendas, draft accurate minutes, and track follow-up actions.
- Ensure coordination and communication between Directors, internal teams, and external contacts.
- Commission and manage briefing documents and reports as required.
- Administrative Duties
- Book cost-effective travel and accommodation using internal systems.
- Organise conferences/events, including venues, itineraries, catering, and logistics.
- Ensure documentation and administrative processes comply with corporate and governance standards.
- Stakeholder Management
- Act as the first point of contact for Directors, managing enquiries from stakeholders such as: The Mayor’s Office, Councillors and MPs, Local Authority partners, Government officials.
- Attend meetings and proactively follow up on actions.
- Build and maintain strong working relationships internally and externally.
Person Specification
- Knowledge & Experience
- Educated to GCSE level (Maths & English) or equivalent.
- Proven experience in a similar Personal Assistant or Executive Support role.
- Understanding of the political and operational context of public sector organisations.
- Experience handling sensitive and confidential information.
- Skills & Attributes
- Strong organisational and time management skills.
- High level of attention to detail and accuracy.
- Ability to prioritise and manage competing deadlines.
- Strong interpersonal and communication skills.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to work autonomously and proactively.
- Positive, flexible, and solution-focused attitude.
- Values & Behaviours
- Demonstrates a clear commitment to Equity, Diversity, and Inclusion.
- A team player who contributes to shared goals and organisational vision.
- Shows resilience, adaptability, and professionalism under pressure.
- Builds positive relationships with senior stakeholders and colleagues.
Additional Expectations
- Commitment to personal development and the Combined Authority’s strategic objectives.
- Representation of the Combined Authority in a professional and collaborative manner.
- Adherence to health and safety and corporate processes.
Personal Assistant in Leeds employer: Service Care Solutions
At Service Care Solutions, we pride ourselves on being an exceptional employer, offering a supportive and dynamic work environment in Leeds. Our hybrid working model promotes a healthy work-life balance, while our commitment to employee development ensures that you have ample opportunities for growth and advancement. Join us to be part of a collaborative team that values diversity, fosters strong relationships, and rewards your contributions with competitive pay and referral bonuses.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Leeds
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Personal Assistant, especially in a public sector context. Understanding the nuances of managing diaries and coordinating meetings will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in similar roles or within the public sector. Engaging with current or former Personal Assistants can provide insights into the role and may even lead to valuable referrals.
✨Tip Number 3
Showcase your organisational skills by preparing a mock agenda or minutes for a meeting. This practical demonstration can set you apart during interviews, highlighting your ability to handle the administrative duties required.
✨Tip Number 4
Research the Combined Authority and its strategic objectives. Being knowledgeable about their mission and values will allow you to align your answers with their expectations, making you a more appealing candidate.
We think you need these skills to ace Personal Assistant in Leeds
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience as a Personal Assistant or in executive support roles. Emphasise your organisational skills, attention to detail, and ability to manage competing deadlines.
Craft a Strong Cover Letter:Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Mention your experience with diary management, stakeholder communication, and handling confidential information.
Showcase Relevant Skills:In your application, clearly demonstrate your proficiency in MS Office and any other relevant software. Provide examples of how you've used these tools to improve efficiency in previous roles.
Highlight Your Interpersonal Skills:Since the role involves liaising with various stakeholders, make sure to highlight your strong communication and interpersonal skills. Share examples of how you've built relationships in past positions.
How to prepare for a job interview at Service Care Solutions
✨Research the Organisation
Before your interview, take some time to research the Combined Authority and its key stakeholders. Understanding their mission, values, and recent initiatives will help you demonstrate your interest and alignment with their goals.
✨Showcase Your Organisational Skills
As a Personal Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed competing deadlines, prioritised tasks, and maintained attention to detail in previous roles.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and interpersonal skills. Think of situations where you've successfully handled sensitive information or resolved conflicts, and be ready to share these experiences.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. During the interview, practice clear and concise responses. Highlight your experience in drafting correspondence and managing stakeholder relationships to showcase your proficiency.
