Overview
Job title: Facilities administrator
Location: London SE1 – On-site, 5 days per week
Start Date: ASAP
Contract Type: Temporary 3 months
Weekly Hours: 35 hours per week
Are you an organised and proactive administrator with excellent customer service skills? We're looking for a Facilities Assistant to join a busy Facilities team, helping to ensure office environments remain safe, compliant, and welcoming for staff and visitors.
This is a varied role offering the opportunity to support facilities operations, administration, health and safety compliance, contractor management, and office improvement projects across multiple sites.
Responsibilities
- Managing administrative tasks for the Facilities team, including logging service requests, creating suppliers, and raising purchase orders.
- Monitoring and managing the Facilities Helpdesk, ensuring requests are allocated and tracked within agreed service levels.
- Supporting maintenance programmes, statutory compliance checks, and remedial works.
- Conducting site visits when required to monitor standards and identify issues.
- Maintaining accurate facilities, health and safety, and compliance records.
- Assisting with emergency procedures, fire safety activities, and evacuation processes.
- Supporting contractor management and liaising with external service providers.
- Assisting with facilities budgets, invoice processing, and cost analysis.
- Supporting office improvement projects and facilities initiatives.
- Participating in an on-call rota for facilities-related emergencies.
Candidate Profile
- Previous experience in an administrative, facilities, office management, or support role.
- Strong organisational skills and excellent attention to detail.
- Experience managing multiple priorities and maintaining accurate records.
- Excellent communication and interpersonal skills.
- A proactive and solution-focused approach.
- Strong IT skills, including experience using Microsoft Office applications.
- The ability to work independently and as part of a team.
- Experience within facilities management, property, housing, or workplace services environments would be advantageous but is not essential.
Facilities administrator employer: Service Care Solutions Ltd
As a Tribunal & Mediation Officer with our local authority, you will be part of a dedicated team committed to making a meaningful impact in the lives of children with special educational needs and disabilities. Our hybrid working model offers flexibility, allowing you to balance remote work with occasional office attendance in the vibrant South East, while our supportive work culture fosters professional growth and collaboration with various stakeholders. Join us to contribute to vital casework and dispute resolution, all while enjoying competitive remuneration and the opportunity to enhance your expertise in SEND legislation.
Contact Details:
Service Care Solutions Ltd Recruitment Team
