Buyer

Buyer – Housing Location: Hybrid – Ealing or Staines Contract: 12 Weeks Working Pattern: Hybrid Sector: Housing / Social Housing

We are currently recruiting for an experienced Buyer to join an established housing organisation on an initial 12-week contract . This is an excellent opportunity for a Buyer with strong experience of purchase-to-pay processes, raising purchase orders and managing orders through to invoice payment . The successful candidate will work closely with internal teams, suppliers, Procurement and Accounts Payable to ensure goods and services are ordered and paid for efficiently and in line with internal procedures.

The Role Working as part of the Procurement function, you will act as a key point of contact between internal requisitioners and suppliers, supporting the organisation with the day-to-day purchasing process. This is primarily a transactional procurement role , so previous experience of sourcing new suppliers is not essential . Internal information and approved supplier arrangements will be available, although knowledge of suitable suppliers and previous experience within a housing environment would be advantageous.

Key Responsibilities

• Receive requisitions from internal business areas and convert these into compliant purchase orders.
• Raise and process purchase orders through the organisation's Purchase-to-Pay (P2P) system .
• Submit purchase orders to suppliers and manage orders through to completion and payment.
• Act as the first point of contact for suppliers and internal requisitioners regarding purchase orders, deliveries and payment queries.
• Liaise with internal teams to confirm requirements and resolve any issues relating to requisitions or orders.
• Work closely with Accounts Payable to ensure invoices can be processed and paid within agreed timescales.
• Ensure purchase orders are correctly coded to the appropriate budgets and receive the necessary approvals.
• Monitor outstanding orders and invoices, following up where required to ensure timely payment.
• Support the resolution of supplier queries and any issues that could impact business operations.
• Maintain accurate purchasing records and ensure compliance with procurement policies and procedures.
• Carry out quotations where required in line with internal procurement procedures.
• Ensure supplier information and relevant compliance documentation is maintained within the P2P system.
• Work collaboratively with Procurement and wider business teams to improve purchasing processes and service delivery.
• Support the wider procurement function with day-to-day purchasing and supplier management activity.

About You

We are looking for someone with:

• Previous experience working in a Buyer, Procurement Officer, Purchasing Officer or similar transactional procurement role .
• Strong experience of raising and processing purchase orders .
• Good understanding of the Purchase-to-Pay (P2P) process .
• Experience managing orders from initial requisition through to invoice/payment.
• Experience liaising with both internal stakeholders and external suppliers .
• Experience using Microsoft Dynamics 365 Finance & Operations (F&O) would be highly desirable.
• Experience using another purchase order/procurement system will also be considered.
• Strong attention to detail and the ability to manage multiple requisitions and orders simultaneously.
• Good communication and relationship management skills.
• An understanding of procurement policies, processes and compliance.
• Previous experience working within housing/social housing would be advantageous.
• Familiarity with A2Dominion and its processes would be beneficial but is not essential.

Important No supplier sourcing experience is required for this role.

The successful candidate will primarily be responsible for processing requisitions, raising purchase orders, liaising with existing suppliers and managing the process through to payment.

Contract & Location

12-week contract Hybrid working Office attendance required in either Ealing or Staines Immediate start preferred