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- Tasks: Manage office operations and provide top-notch support to the CEO and Executive Leadership Team.
- Company: Join a dynamic team focused on innovation and excellence in office management.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Be the backbone of our office while supporting leadership in exciting projects.
- Qualifications: Experience in office management or executive support with strong Microsoft Office skills.
- Other info: Fast-paced environment with a focus on teamwork and career advancement.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised and proactive Office Manager to take full responsibility for the smooth running of our office while providing high‑level support to the CEO and Executive Leadership Team (ELT). This is a hands‑on role with a strong focus on office operations, complex diary management, and executive coordination. The successful candidate will be highly competent in Microsoft Office and Microsoft Teams, confident managing multiple calendars simultaneously, and have excellent written and verbal communication skills.
Key Responsibilities
- Oversee day‑to‑day office operations, ensuring a professional, productive, and well‑maintained environment.
- Oversee the relationship with our site manager, including managing the site services and office lease reviews.
- Manage suppliers, facilities, office supplies, and vendor relationships.
- Ensure health and safety compliance and maintain a safe working environment.
- Act as the first point of contact for visitors and resolve office‑related issues efficiently.
- Coordinate company events and internal office initiatives.
- Provide comprehensive diary management for the CEO and ELT, managing multiple complex calendars.
- Coordinate meetings (virtual and in‑person), travel, and leadership logistics using Microsoft Teams and Outlook.
- Prepare agendas, presentations, and reports.
- Take meeting minutes, track actions, and ensure follow‑up on key priorities.
- Act as a key liaison between leadership and internal/external stakeholders.
- Support strategic projects and improve administrative processes.
Requirements
- Proven experience in an Office Manager or senior Executive Assistant role.
- A high level of attention to details – accuracy is a key priority.
- Advanced proficiency in Microsoft Office and Microsoft Teams.
- Strong IT and digital systems skills, with the ability to confidently use and adapt to new software.
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Professional, proactive, and detail‑oriented.
Office Manager and Executive Support in Newcastle upon Tyne employer: Seriös Group
Contact Detail:
Seriös Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager and Executive Support in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Office Manager role, and who knows, they might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to office management and executive support. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Showcase your skills! Bring examples of how you've managed complex calendars or improved office operations in previous roles. This will help you stand out and demonstrate your hands-on experience.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Office Manager and Executive Support in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills, diary management experience, and proficiency in Microsoft Office and Teams. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your previous experiences align with our needs. Be sure to mention your proactive approach and attention to detail, as these are key for us.
Showcase Your Communication Skills: Since excellent written and verbal communication is crucial for this role, make sure your application is clear and concise. Use professional language but let your personality shine through. We love a bit of character!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Seriös Group
✨Know Your Office Management Basics
Brush up on your office management skills and be ready to discuss your experience in overseeing day-to-day operations. Think about specific examples where you improved efficiency or resolved issues, as this will show your proactive approach.
✨Master Diary Management
Since the role involves complex diary management, prepare to demonstrate your proficiency with Microsoft Outlook and Teams. You might even want to bring a sample calendar or two to discuss how you prioritise and manage multiple schedules effectively.
✨Communication is Key
Be ready to showcase your written and verbal communication skills. Prepare to discuss how you've acted as a liaison between different stakeholders in previous roles, and think of examples where your communication made a significant impact.
✨Showcase Your Attention to Detail
Accuracy is crucial for this role, so come prepared with examples that highlight your attention to detail. Whether it’s managing supplier relationships or preparing reports, be ready to explain how you ensure everything is spot on.