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For Companies At a Glance
- Tasks: Support the CEO and leadership team with organisation, communication, and project management.
- Company: Join a fast-growing tech start-up revolutionising data solutions.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Why this job: Be a key player in a dynamic team driving innovation and making an impact.
- Qualifications: Experience supporting executives, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Fast-paced environment with exciting challenges and career advancement opportunities.
The predicted salary is between 36000 - 60000 £ per year.
About us
Seriös Group are a fast-growing UK-based tech start-up specialising in delivery of innovative data solutions. Our mission is to empower organisations to take control of their data, delivering rapid value to enterprise-level clients without compromise, while building a proprietary data platform framework (Seriös ONE) to transform how businesses manage and leverage data. Our dynamic, collaborative team thrives on delivering exceptional results for our clients and driving innovation in the data space.
Role overview
We are seeking a highly organised, proactive, and resourceful Executive Assistant to provide high-level support to the CEO and Executive Leadership Team (ELT). This role requires exceptional organisational skills and the ability to multitask and prioritise effectively. You will act as a trusted partner to the CEO and ELT, ensuring their time is focused on strategic initiatives.
Key Responsibilities
- Executive Support
- Provide direct administrative support to the CEO and members of the ELT, including calendar management, travel arrangements, and meeting coordination.
- Manage the CEO’s inbox, prioritising and responding to emails as needed, and ensuring timely follow-up on critical actions.
- Prepare agendas, presentations, and reports for meetings, ensuring the CEO and ELT are well-prepared for engagements.
- Team and Meeting Coordination
- Schedule and organise internal and external meetings, including ELT meetings, board meetings, and client engagements.
- Take detailed minutes during meetings, track action items, and ensure timely follow-up.
- Ensure seamless coordination of leadership-level meetings, including virtual and in-person logistics.
- Office Administration Oversight
- Oversee the smooth running of office operations, ensuring a productive and professional working environment.
- Support with office supply management, vendor liaison, and organising company events.
- Act as a point of escalation for office-related issues, resolving them in a timely and efficient manner.
- Project and Task Management
- Assist with the planning and execution of special projects and strategic initiatives as directed by the CEO or ELT.
- Track progress on key company initiatives, ensuring deadlines are met and priorities are aligned.
- Proactively identify opportunities to streamline processes and improve efficiency.
- Communication and Liaison
- Act as the primary point of contact between the CEO, ELT, and internal/external stakeholders.
- Handle confidential and sensitive information with discretion and professionalism.
- Ensure consistent and effective communication across the executive office and other teams.
- Ad Hoc Responsibilities
- Assist with recruitment efforts and onboarding for senior hires as needed.
- Organise company events, leadership off‑sites, and team‑building activities.
- Support operational and administrative needs for the CEO and ELT, ensuring a professional and responsive approach.
The above list is non‑exhaustive; you may be required to carry out any ancillary duties in relation to your role, in addition to the abovementioned list.
Requirements
- Proven experience as an Executive Assistant or in a similar role supporting C-level executives or senior leadership, with experience managing other team members or support staff.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with tools like Teams, Zoom, and project management software.
- Experience working in a fast‑paced, high-growth environment, ideally within a tech start‑up or dynamic organisation.
- Discretion and integrity in handling sensitive and confidential information.
Person specification
- Exceptional organisational and time management skills, with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills, with the ability to draft high‑quality correspondence and reports.
- A proactive and resourceful problem‑solver with strong attention to detail.
The Employer reserves the right to make amendments to the job specification from time to time, to meet the needs of the business.
Executive Assistant in Newcastle upon Tyne employer: Seriös Group
Contact Detail:
Seriös Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, especially since we’re all about empowering organisations with data solutions. Tailor your responses to show how you fit into that vision.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of our dynamic team at Seriös Group.
We think you need these skills to ace Executive Assistant in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-level executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at Seriös Group. Share specific examples of how you've managed multiple priorities and supported leadership teams in the past.
Showcase Your Tech Savvy: Since we're a tech start-up, it's important to highlight your proficiency with tools like Microsoft Office Suite and any project management software you've used. Let us know how you've leveraged technology to improve efficiency in your previous roles!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows your enthusiasm for joining our dynamic team!
How to prepare for a job interview at Seriös Group
✨Know Your Stuff
Before the interview, dive deep into Seriös Group's mission and values. Understand their innovative data solutions and how they empower organisations. This knowledge will help you connect your skills as an Executive Assistant to their goals.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple priorities in previous roles. Be ready to discuss specific tools or methods you use for calendar management, meeting coordination, and project tracking. This will demonstrate your fit for the role.
✨Be Proactive
During the interview, highlight instances where you took initiative to streamline processes or improve efficiency. This aligns with the company's focus on innovation and will show that you're a resourceful problem-solver.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with various stakeholders, strong communication skills are crucial. Consider preparing a few questions to ask about the team dynamics and communication styles at Seriös Group.
