Project Administrator

Location: Great Western Hospital, Swindon, SN3 6BB

Salary: £25,000 to £27,000 plus excellent benefits

Schedule: Full time, Monday to Friday, 8:00am to 4:30pm

Ready to impact a better future? As a Project Administrator in our Facilities Management team, you’ll support the smooth delivery of projects that help maintain and improve vital hospital environments. Your work will directly contribute to ensuring facilities operate efficiently, supporting both patient care and the people who deliver it. In this role, you’ll play a key part in supporting the Project Management Officer to keep projects organised, compliant, and on track. From coordinating documentation to supporting financial processes and stakeholder communication, your contribution will help create a positive impact on healthcare services and the community we serve.

What you’ll do as a Project Administrator

• Maintain accurate records of projects using tracking systems and documentation processes
• Coordinate and organise digital and physical project files, ensuring version control and accuracy
• Support financial processes, including raising purchase orders and assisting with invoice reconciliation
• Prepare reports, meeting agendas, and minutes, tracking actions through to completion
• Act as a point of contact for administrative queries and coordinate communication between stakeholders
• Support governance, audits, and continuous improvement activities within the Project Management Office (PMO)

Does this sound like you? You’ll be a great fit for this role if you have:

• Strong organisational and administrative skills with excellent attention to detail
• Experience supporting projects or a PMO environment, ideally within facilities management, healthcare, or construction
• Good financial awareness, including experience with purchase orders and invoicing processes
• Confidence using Microsoft Office tools such as Excel, Word, and PowerPoint
• The ability to build positive relationships and communicate effectively with colleagues, contractors, and stakeholders

A Standard DBS check will be carried out for this position. This includes spent and unspent convictions, cautions, reprimands, and warnings as permitted under the Rehabilitation of Offenders Act. An Occupational Health Questionnaire will also be completed so we can ensure you have the necessary support to perform your duties.

What we offer

• Holidays: 25 days plus bank holidays (and the option to buy up to five additional leave days each year)
• Pension: Up to 6% contributory pension scheme
• Training and development: Over 1,100 internal courses available, funding for qualifications and apprenticeships (including L3 Team Leader and L5 Operations Manager apprenticeships), mentoring opportunities, and a focus on internal progression
• Health and wellbeing: Employee Assistance Programme, Bupa Anytime HealthLine, wellbeing app, 30% off at Serco-managed leisure centres, and 24/7 access to a virtual GP service
• Discounts: Discounts across around 1,000 retailers, from food and clothing to days out, entertainment and travel
• Charity: Paid volunteering day, tax-free charitable giving through Payroll Giving Scheme, donate your pennies from your monthly pay to the Serco People Fund Charity
• Employee networks: Our networks support inclusion and connection by providing spaces for collaboration, learning, and belonging. They represent and empower all our colleagues including LGBTQIA+ employees, women, parents and carers, people with disabilities, veterans, and people from all cultural backgrounds.

Let’s impact a better future, together. Apply today.

About Serco: At Serco, not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services. We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services. We are innovators, committed to redesigning and improving public services for the benefit of everyone.

Apply: Please click on the apply button to complete your application. Occasionally we receive a large volume of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

At Serco, we see people first and foremost for their performance and potential. We are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working. We operate a hybrid work structure in many of our business areas. We are proudly Disability Confident Leader employers and holder of the Gold Inclusive Employer Standard. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.

For help with your application please contact 0345 010 4000.

At Serco we support fair access to employment for those with unspent criminal convictions through the ‘Ban the Box’ pledge (some may be exempt due to the nature of the role and the security clearance required). Please contact our recruitment team directly on 0345 010 4000 to discuss.