Administrator | DST Leconfield

Who we are VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract: Full Time, Permanent

Location: DST Leconfield

Working Hours: 37 hours per week, Monday to Friday, 8:00am to 4:00pm

Salary: £25,000–£27,000 per annum

We are seeking a capable and motivated Administrator to join the Operations Team at DST Leconfield. This is a fully office-based role within a structured but fast-paced environment, supporting the delivery of essential services across the VIVO estate. The Administrator will provide comprehensive administrative support to the Operations Team, working closely with service managers and project managers who operate from the site office. The role is central to the smooth running of day-to-day operations and involves a broad range of administrative and coordination responsibilities.

Key duties include:

• Managing the maintenance database
• Supporting the coordination of planned and reactive works
• Ensuring accurate recording and closure of work orders
• Supporting general office functions such as managing notice boards
• Assisting with fire warden responsibilities
• Maintaining both electronic and hard copy filing systems in line with quality standards
• Preparing reports, meeting minutes, agendas, and action logs
• Acting as the first point of contact for queries and requests
• Supporting wider office operations, effectively acting in a backend administrative or office manager capacity within the team
• Purchase order processing
• Coordinating meetings and events
• Supporting security vetting processes where required

Some travel to other sites may be required as needed, including locations such as Fylingdales and Stackstone Fold, with car sharing arrangements available where necessary. The role is accessible via public transport and does not require a driving licence.

What you’ll need We are looking for someone with strong organisational skills, a proactive attitude, and a willingness to learn. While experience in administration is beneficial, we are open to transferable skills. A basic understanding of databases or systems is useful, but more important is the ability to work well within a team and develop within the role. This is an opportunity to join a supportive operational environment where you will play a key role in keeping essential services running smoothly and efficiently.

VIVO Defence Services The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.