At a Glance
- Tasks: Support project delivery in a vital hospital environment, ensuring smooth operations.
- Company: Join a leading healthcare facilities management team dedicated to improving patient care.
- Benefits: Enjoy 25 days holiday, pension scheme, and extensive training opportunities.
- Other info: Access to employee networks promoting inclusion and personal growth.
- Why this job: Make a real difference in healthcare while developing your skills in a supportive environment.
- Qualifications: Strong organisational skills and experience in project support or PMO environments.
The predicted salary is between 25000 - 27000 £ per year.
Location: Great Western Hospital, Swindon, SN3 6BB
Salary: £25,000 to £27,000 plus excellent benefits
Schedule: Full time, Monday to Friday, 8:00am to 4:30pm
Ready to impact a better future? As a Project Administrator in our Facilities Management team, you will support the smooth delivery of projects that help maintain and improve vital hospital environments. Your work will directly contribute to ensuring facilities operate efficiently, supporting both patient care and the people who deliver it. In this role, you will play a key part in supporting the Project Management Officer to keep projects organised, compliant, and on track. From coordinating documentation to supporting financial processes and stakeholder communication, your contribution will help create a positive impact on healthcare services and the community we serve.
What you'll do as a Project Administrator:
- Maintain accurate records of projects using tracking systems and documentation processes
- Coordinate and organise digital and physical project files, ensuring version control and accuracy
- Support financial processes, including raising purchase orders and assisting with invoice reconciliation
- Prepare reports, meeting agendas and minutes, tracking actions through to completion
- Act as a point of contact for administrative queries and coordinate communication between stakeholders
- Support governance, audits and continuous improvement activities within the Project Management Office (PMO)
Does this sound like you?
- Strong organisational and administrative skills with excellent attention to detail
- Experience supporting projects or a PMO environment, ideally within facilities management, healthcare or construction
- Good financial awareness, including experience with purchase orders and invoicing processes
- Confidence using Microsoft Office tools such as Excel, Word and PowerPoint
- The ability to build positive relationships and communicate effectively with colleagues, contractors and stakeholders
Vetting and checks:
A Standard DBS check will be carried out for this position. It includes spent and unspent convictions, cautions, reprimands and warnings as permitted under the Rehabilitation of Offenders Act. An Occupational Health Questionnaire will also be completed so we can ensure you have the necessary support to perform your duties.
What we offer:
- Holidays: 25 days plus bank holidays (and the option to buy up to five additional leave days each year)
- Pension: Up to 6% contributory pension scheme
- Training and development: Over 1,100 internal courses available, funding for qualifications and apprenticeships, mentoring opportunities and a focus on internal progression
- Health and wellbeing: Employee Assistance Programme, Bupa Anytime HealthLine, wellbeing app, 30% off at Serco-managed leisure centres, and 24/7 access to a virtual GP service
- Discounts: Discounts across around 1,000 retailers including food, clothing, days out, entertainment and travel
- Charity: Paid volunteering day, tax‑free charitable giving through the Payroll Giving Scheme, and the opportunity to donate your pennies from your monthly pay to the Serco People Fund Charity
- Employee networks: Support inclusion and connection by providing spaces for collaboration, learning and belonging. They represent and empower employees including LGBTQIA+ employees, women, parents and carers, people with disabilities, veterans and people from all cultural backgrounds.
Project Administrator in Swindon employer: Serco Limited
As a Project Administrator at Great Western Hospital, you will join a supportive and dynamic Facilities Management team dedicated to enhancing healthcare environments. With a strong emphasis on employee growth through extensive training opportunities and a commitment to wellbeing, the company fosters a collaborative work culture that values diversity and inclusion. Enjoy excellent benefits, including generous holiday allowances and discounts, while making a meaningful impact on patient care and community health.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Swindon
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare and facilities management sectors. Attend events, join online forums, or connect on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how your skills as a Project Administrator can contribute to their mission. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to coordinate with various stakeholders. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Project Administrator in Swindon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Project Administrator role. Highlight your organisational skills and any relevant experience in project management or facilities management. We want to see how you can contribute to our team!
Showcase Your Skills:Don’t forget to mention your proficiency with Microsoft Office tools, especially Excel and Word. We love seeing candidates who can demonstrate their attention to detail and financial awareness, so include examples of how you've used these skills in past roles.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to read through your experiences and achievements. We appreciate clarity and organisation!
Apply Through Our Website:We encourage you to submit your application directly through our website. This way, you’ll ensure that your application gets to the right place and is reviewed promptly. Plus, it’s super easy to do!
How to prepare for a job interview at Serco Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role and its responsibilities. Familiarise yourself with the job description, especially the key tasks like maintaining project records and supporting financial processes. This will help you articulate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As a Project Administrator, strong organisational skills are crucial. Prepare examples from your past experiences where you successfully managed documentation or coordinated projects. Be ready to discuss how you ensure accuracy and version control in your work, as this will demonstrate your attention to detail.
✨Brush Up on Financial Processes
Since the role involves financial awareness, it’s important to be comfortable discussing purchase orders and invoice reconciliation. If you have experience in these areas, prepare to share specific instances where you’ve handled financial tasks effectively. This will show that you’re not just organised but also financially savvy.
✨Practice Effective Communication
The ability to communicate well with stakeholders is key in this role. Think of examples where you’ve successfully built relationships or resolved queries. During the interview, practice clear and concise communication to demonstrate your interpersonal skills, which are essential for coordinating between various parties.
