At a Glance
- Tasks: Provide essential admin support to ensure smooth delivery of accommodation services.
- Company: VIVO, a leader in facilities management for the UK military.
- Benefits: Competitive salary, flexible working options, and commitment to diversity.
- Other info: Opportunity for career growth in a supportive and inclusive environment.
- Why this job: Join a caring team dedicated to making a real difference for military families.
- Qualifications: Strong organisational skills and experience in an administrative role.
The predicted salary is between 28051 - 28051 £ per year.
VIVO provides facilities management and accommodation maintenance for the UK military and its partners.
What we do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have four core values: open, caring, agile and collaborative, which are at the heart of everything we do.
Contract
- Full Time, Permanent
- Location: 100% office based, Larkhill
- Working Hours: 40 hours per week, Monday to Friday (8:00AM to 4:30PM)
- Salary: £28,051.32
About the Role
Reporting to the Area Manager and based within the Area Office, you will provide essential administrative support to operational teams responsible for delivering accommodation services. Your ability to stay organised, communicate effectively, and manage multiple priorities will help ensure contractual commitments are delivered efficiently and to the highest standards.
Key Responsibilities
- Arrange appointments and schedule planned preventive maintenance orders.
- Mitigate any issues that arise with access to military family properties and raise remedials.
- Support training administration, maintain accurate records, and keep electronic and paper-based filing systems up to date and compliant with company policies.
- Assist with compliance documentation for Quality Assurance, Health & Safety, Security, Fraud Prevention, and Sustainability initiatives; support audit requirements and ensure information is accurately recorded and readily available.
- Help with ordering activities through company systems and identify opportunities for efficiency and continuous improvement.
- Build positive working relationships with colleagues across the business, Defence Infrastructure Organisation representatives, local customer representatives, supply chain partners, and direct operatives; respond to requests for information, support customer enquiries, and resolve issues in a timely and satisfactory manner.
What You’ll Need
- Experience in an administrative position with strong organisational skills and the ability to manage competing priorities while maintaining a high level of accuracy.
- Comfortable using Microsoft Office applications, particularly Word and Excel, and confidence to work independently while contributing positively to a collaborative team environment.
- Experience with Maximo or CAFM systems and accredited Microsoft Office training would be advantageous.
- Demonstrates initiative, takes pride in delivering high‑quality work, remains focused in a changing environment, is a strong communicator, supports a positive and safe workplace culture, and is committed to delivering excellent service.
Benefits and Working Conditions
We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Diversity and Inclusion
VIVO is committed to building a diverse and inclusive organisation that supports the needs of all. We encourage applications from a diverse candidate pool and will make reasonable adjustments at interview through to employment for our candidates.
Administrator | Larkhill in Salisbury employer: Serco Canada Inc
VIVO is an exceptional employer that prioritises its employees' well-being and professional growth, offering a supportive work culture rooted in our core values of openness, care, agility, and collaboration. Located in Larkhill, this role provides a unique opportunity to contribute to vital services for the UK military while enjoying a flexible working environment and a commitment to diversity and inclusion. With a focus on employee development and a strong emphasis on teamwork, VIVO ensures that every team member feels valued and empowered to make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator | Larkhill in Salisbury
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on VIVO's core values: open, caring, agile, and collaborative. Think about how your experiences align with these values and be ready to share examples that showcase your fit.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative roles, like how you manage competing priorities or ensure accuracy in your work. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 3
Show off your tech skills! Since the role involves using Microsoft Office and possibly Maximo or CAFM systems, be ready to discuss your experience with these tools. If you have any certifications, don’t forget to mention them!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the team at VIVO.
We think you need these skills to ace Administrator | Larkhill in Salisbury
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills and experience align with the role of Administrator at VIVO. Use keywords from the job description to show that you understand what they’re looking for.
Showcase Your Organisational Skills:Since the role requires strong organisational abilities, give examples in your application of how you've successfully managed multiple priorities in previous jobs. This will help us see that you can handle the demands of the position.
Highlight Your Communication Skills:Effective communication is key in this role. In your written application, mention any experiences where you’ve had to communicate clearly and effectively, whether it’s with colleagues or customers. This will demonstrate your fit for the collaborative environment at VIVO.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Serco Canada Inc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role at VIVO. Familiarise yourself with their core values: open, caring, agile, and collaborative. Think about how your skills and experiences align with these values and be ready to share specific examples.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare to discuss how you've managed multiple priorities in past positions. Bring up any tools or methods you use to stay organised, especially if they relate to scheduling or maintaining records, as this will resonate well with the interviewers.
✨Demonstrate Effective Communication
VIVO values effective communication, so be prepared to showcase your ability to build positive working relationships. Think of examples where you’ve successfully resolved issues or supported colleagues, and be ready to explain how you approach customer enquiries.
✨Familiarise Yourself with Relevant Software
If you have experience with Microsoft Office, especially Word and Excel, or any CAFM systems like Maximo, make sure to mention it. If you don’t have direct experience, consider discussing your willingness to learn and adapt to new software quickly, as this shows initiative and a positive attitude.
