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- Tasks: Coordinate small refurbishment and maintenance projects for the UK Defence sector.
- Company: Join VIVO, a dynamic team supporting military families and communities.
- Benefits: Enjoy competitive salary, generous leave, pension scheme, and professional development opportunities.
- Why this job: Make a real impact while working in a supportive and collaborative environment.
- Qualifications: Previous administrative experience and proficiency in Microsoft 365 required.
- Other info: Flexible working options and a commitment to diversity and inclusion.
The predicted salary is between 25000 - 29000 £ per year.
Contract: Full Time, Permanent. Location: High Wycombe, HP14 4XE. Working Hours: Monday to Friday, 8:00 AM to 5:00 PM. Salary: £30,000-£35,000 per year dependent on experience.
Who we are
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
What we do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Small Works Coordinator
VIVO Defence Services is on a mission to deliver first‑class infrastructure and housing services to the UK Defence sector. With a brand‑new 7‑year contract supporting over 27,000 homes across the South of England, we’re growing rapidly — and we’re looking for a Small Works Coordinator to join our passionate, purpose‑driven team in High Wycombe. This is your chance to be part of something meaningful.
What You’ll Be Doing
As a Small Works Coordinator, you’ll manage projects from start to finish. You’ll plan work, monitor progress, and make sure that stakeholders stay informed throughout. You’ll be responsible for raising purchase orders, processing invoices, and maintaining accurate asset information within our CAFM system. You’ll communicate with contractors, internal colleagues, and clients regularly, responding to queries, providing updates, and helping to resolve any issues that arise along the way. You’ll also report on performance and progress, ensuring that each project follows the correct processes and documentation standards. This is a hands‑on, collaborative role where strong organisation, accuracy, and communication will be key.
What You’ll Bring
You’ll have previous administrative experience and be comfortable working in a busy, multi‑functional environment. You’ll be highly proficient in Microsoft 365, particularly Excel, and familiar with CAFM systems. You’ll enjoy working with people, building relationships and ensuring information flows smoothly between teams and partners. You’ll be adaptable, confident in managing your own workload, and able to stay calm under pressure. The ability to problem‑solve and think ahead will help you thrive in this role. Experience in housing, property services or maintenance environments is desirable, and we welcome applicants with military or ex‑military backgrounds. You are someone who takes pride in doing things well. You value accuracy, care about quality, and enjoy being part of a supportive and positive team culture. You’re flexible, trustworthy, thoughtful in your approach, and confident in your communication. You look for solutions, take ownership, and contribute to a working environment where everyone can succeed.
Apply Today
If you’re ready to step into a role where your work truly makes a difference, we’d love to hear from you. Step forward. Make an impact. Join VIVO.
We offer:
- Up to 6% contributory pension scheme
- 25 Days annual leave plus bank holidays
- Volunteer leave
- One paid professional subscription
- Life Assurance Policy
- Employee discount and reward schemes
- Interesting, varied, and enjoyable work
- A company that recognises your contribution
- Training opportunities and qualifications within a supportive environment to ensure career progression
VIVO Defence Services
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Small Works Co-Ordinator | High Wycombe employer: Serco Canada Inc
Contact Detail:
Serco Canada Inc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Small Works Co-Ordinator | High Wycombe
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching VIVO and understanding their core values. Be ready to discuss how your skills align with their mission of putting customers and families first. Show them you’re not just another candidate, but someone who genuinely cares about the work they do.
✨Tip Number 3
Practice your communication skills! As a Small Works Coordinator, you'll need to keep everyone in the loop. Role-play common interview questions with a friend or family member to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the VIVO team and making a difference in the community.
We think you need these skills to ace Small Works Co-Ordinator | High Wycombe
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Small Works Coordinator role. Highlight your administrative experience, proficiency in Microsoft 365, and any relevant background in housing or property services.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re passionate about this role and how you embody our core values: open, caring, agile, and collaborative. Share specific examples of how you've successfully managed projects or built relationships in previous roles.
Showcase Your Communication Skills: Since communication is key in this role, make sure your application showcases your ability to convey information clearly and effectively. Whether it’s through your CV or cover letter, let us see how you keep stakeholders informed and resolve issues.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Serco Canada Inc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Small Works Coordinator role. Familiarise yourself with the responsibilities, such as managing projects and communicating with stakeholders. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisation and accuracy, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept everything on track and ensured quality outcomes, which aligns perfectly with VIVO's values.
✨Demonstrate Your Communication Style
Effective communication is key in this role. Be ready to discuss how you build relationships with colleagues and clients. You might want to share a specific instance where your communication skills helped resolve an issue or improved a project outcome.
✨Emphasise Your Problem-Solving Abilities
VIVO values adaptability and proactive problem-solving. Think of a time when you faced a challenge in a busy environment and how you tackled it. This will show that you can stay calm under pressure and think ahead, which is crucial for a Small Works Coordinator.