Residency Program Coordinator II

City/State: Norfolk, VA

Work Shift: First (Days)

Overview:

Full-Time Days, Resident Program Coordinator II for the Neurology Residency GME Program. The Resident Program Coordinator II position is responsible for the general administrative oversight and management of a specific Graduate Medical Education Training Program sponsored by either the Sentara GME office or an affiliated-academic partner's GME office. The GME Program Coordinator II will report to the Sentara Administrative Director of Graduate Medical Education. The Program Coordinator II will work alongside the Program Director to ensure the program complies with ACGME requirements and policies of the sponsoring institution.

Job Duties:

• Oversee appointments and credentialing for incoming trainees in GME programs.
• Oversee the establishment and compliance of trainees to maintain mandatory licensures, certifications and competencies (e.g. ACLS, PALS, Simulation Training).
• Assist in maintenance of training progress (e.g. procedural logs, certifications) for trainees in program.
• Oversee scheduling, planning, administration of required administrative and educational committees/conferences for training program.
• Oversee and actively participate in development of competency-based goals/objectives, CCC meetings, PEC meetings, APE committee meetings, and program self-study process.
• Oversee and manage software that supports scheduling, duty hours logging, procedure logging.
• Track trainee schedule (rotations, vacation, sick leave, educational conferences, etc).
• Oversee other GME, Residency Matching software as required by Office of GME, including submission of NRMP rank order lists.
• Assist Program Director in administering evaluations for trainee and faculty performance.
• Manage feedback based on evaluations, including summaries to Clinical Competency Committee and Program Education Committee.
• In coordination with the GME office, oversee faculty development activities and offerings.
• Track and document attendance.
• Oversee educational files for trainees and alumni.
• Maintain trainee and alumni databases.
• Ensure that intern/resident/fellow scheduling matches funding allocations of CMS.
• Assist in GME budget management.
• Regularly attend GME program meetings as required.
• Participate in state or national GME conferences at request of GME office.
• Join a national specialty coordinators council.
• Maintain working knowledge of ACGME policies, procedures, including both common and specialty-specific program requirements.
• Assist in the development of program policies, rules, processes that ensure compliance with ACGME requirements.
• Oversee the development of recruitment materials.
• Oversee coordination of applicants visits, interviews.
• Oversee the program orientation for new trainees.
• Coordinate with GME office for new intern/resident orientation.

Education:

BLD - Bachelor's Level Degree. In lieu of degree, comparable years of experience.

Certification/Licensure:

TAGME - Training Administrators of GME - Preferred upon hire. If does not possess the certification upon hire must obtain the certification within 3 years of hire date.

Experience:

1 year work experience in ACGME-approved residency or fellowship training program. 3 years' work experience in Administration.

Benefits:

• Medical, Dental, Vision plans.
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000.
• Paid Time Off and Sick Leave.
• Paid Parental & Family Caregiver Leave.
• Emergency Backup Care.
• Long-Term, Short-Term Disability, and Critical Illness plans.
• Life Insurance.
• 401k/403B with Employer Match.
• Tuition Assistance - $5,250/year and discounted educational opportunities through Guild Education.
• Student Debt Pay Down - $10,000.
• Reimbursement for certifications and free access to complete CEUs and professional development.
• Pet Insurance.
• Legal Resources Plan.
• Colleagues may have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.

Sentara Norfolk General Hospital, located in Norfolk, VA, is a 525-bed tertiary care facility that is home to the only Level I Adult Trauma Center and burn trauma unit in Hampton Roads, and also serves as the primary teaching hospital for Eastern Virginia Medical School. In addition to the high-quality heart program at Sentara Heart Hospital, our facility is home to Nightingale Regional Air Ambulance and several other dedicated facilities and specialized services. As a recognized accredited Comprehensive Stroke Center, and Magnet hospital for nursing excellence, our hospital specializes in heart and vascular, neurosciences, neurosurgery, urology, oncology, spine care, advanced imaging, behavioral health, maternity, and women's health, including a state-of-the-art neonatal intensive care unit.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves. In support of our mission "to improve health every day," this is a tobacco-free environment.