At a Glance
- Tasks: Manage job files, purchase orders, and invoices while supporting project documentation.
- Company: Join Senseco, a company committed to inclusivity and collaboration.
- Benefits: Enjoy training, career progression, generous leave, and health support.
- Other info: Great opportunities for growth and a supportive workplace culture.
- Why this job: Be part of a dynamic team making a real impact in the security industry.
- Qualifications: Experience in admin or finance, strong IT skills, and a proactive attitude.
The predicted salary is between 28000 - 28000 £ per year.
Hours: 08:30–17:00, Monday – Friday
Location: Gillingham, Kent
Salary Range: Up to £28,000
Contract: Full-time, Fixed Term Contract – 12 months
What you will be doing:
- Setting up and maintaining job files within Simpro
- Raising purchase orders and liaising with suppliers to ensure timely delivery of parts
- Updating and maintaining project workbooks and job documentation
- Preparing and processing invoices for small works
- Supporting the purchase ledger, including recording and reconciling supplier invoices
- Producing and updating job sheets
- Managing returned goods and coordinating with suppliers
- Collecting and recording engineers timesheets for payroll and invoicing
- Monitoring stock levels and reporting any issues
- Logging new quote requests and supporting the wider administration process
Who we are looking for:
- Previous experience in an administrative or finance-focused role, ideally within a busy office environment
- Strong IT skills, particularly Excel, Word, and Outlook
- Excellent written, verbal, and numerical communication skills
- A professional and friendly telephone manner
- Strong organisational skills with the ability to manage multiple tasks and deadlines
- A proactive and positive approach, with a willingness to learn
- The ability to work well as part of a team and independently when required
- GCSEs in Maths and English (Grade C or above, or equivalent)
- Experience in a technical, security, construction, or fire-related environment is an advantage, along with an interest in learning about legal and regulatory compliance within the industry.
Benefits:
- Training and development programmes to support your growth
- Support for professional qualifications and career progression, including apprenticeships
- A collaborative and inclusive workplace where every voice matters
- Generous annual leave allowance, including an extra day off for your birthday
- Company pension scheme
- Medicash health plan, supporting everyday healthcare costs and wellbeing
- Wellbeing support, including access to mental health resources
- Generous employee referral scheme
Diversity and inclusion:
At Senseco, we are committed to creating an inclusive workplace where everyone feels respected and supported. We welcome applications from all suitably qualified candidates, regardless of background or personal characteristics. If you require a reasonable adjustment at any stage of the recruitment process, please let us know.
Administrative & Finance Coordinator (12-Month FTC) in Hale employer: Senseco Systems
At Senseco, we pride ourselves on being an excellent employer, offering a collaborative and inclusive work culture in Gillingham, Kent. Our commitment to employee growth is evident through our training programmes and support for professional qualifications, ensuring that every team member has the opportunity to thrive. With generous benefits including a company pension scheme and wellbeing support, we create a rewarding environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative & Finance Coordinator (12-Month FTC) in Hale
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrative & Finance Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and the role. Familiarise yourself with their projects and values. This will help you tailor your answers and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on common questions related to administrative and finance tasks, and don’t forget to highlight your organisational skills and proactive approach.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about wanting to join us at Senseco. Don’t miss out on this opportunity!
We think you need these skills to ace Administrative & Finance Coordinator (12-Month FTC) in Hale
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative & Finance Coordinator role. Highlight your relevant experience in administrative or finance-focused roles, and don’t forget to showcase your strong IT skills, especially with Excel and Word.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your proactive approach and how your organisational skills will help us manage multiple tasks effectively.
Show Off Your Communication Skills:Since excellent written and verbal communication is key for this position, make sure your application reflects that. Keep your language clear and professional, and don’t hesitate to show a bit of your friendly personality!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Senseco Systems
✨Know Your Stuff
Make sure you understand the key responsibilities of the Administrative & Finance Coordinator role. Familiarise yourself with tasks like raising purchase orders and managing job files in Simpro. This will show that you're genuinely interested and prepared.
✨Show Off Your IT Skills
Since strong IT skills are a must, be ready to discuss your experience with Excel, Word, and Outlook. Maybe even prepare a few examples of how you've used these tools effectively in past roles. It’ll help you stand out!
✨Communicate Clearly
Practice your verbal and written communication skills. You might be asked to explain complex information or handle hypothetical scenarios over the phone. A friendly and professional manner can make a great impression.
✨Demonstrate Your Organisational Skills
Be prepared to talk about how you manage multiple tasks and deadlines. Share specific examples from your previous roles where you successfully juggled various responsibilities. This will highlight your ability to thrive in a busy office environment.
