Administrative Officer – Environment, Property & Procurement

About the Role

Sense is recruiting for an Administrative Officer to join our fantastic Environment, Property & Procurement Team based in our offices in Selly Oak, Birmingham on a hybrid basis.

The successful applicant will play a central role in day-to-day office operations, including managing correspondence, organizing meetings, maintaining records, and supporting documentation needs. As part of a charitable organization, this role helps ensure smooth internal processes that support our broader mission and commitment to sustainability and procurement. You will be responsible for updating databases with the Environment, Property and Procurement departments and 3rd party platforms.

The main duties and responsibilities include:

• Coordinate calendars, schedule meetings, and prepare meeting materials
• Draft, proofread, and manage correspondence and documentation
• Support implementation of sustainability programs and campaigns
• Maintain accurate records for procurement, environmental and property data
• Handle general office duties such as data entry, scanning, responding to inquiries, and supply coordination
• Monitor shared mailboxes and deal with daily emails accurately and efficiently
• Assist with invoice processing and keeping track of internal approvals and documentation

To succeed in this role, you will have:

• Experience in an administrative role, preferably in a nonprofit or charity setting desirable
• Exceptional organizational and multitasking abilities
• Attention to detail and comfort handling confidential documents
• Strong proficiency with Microsoft Office (particularly Outlook, Excel, Word)
• Professional communication skills, both written and verbal
• Ability to work both independently and collaboratively in a fast-paced environment
• Ability to work under pressure and prioritise workload

About Sense

We believe that every disabled person should have the opportunity to connect with others and be included in the world. We use our knowledge and expertise to deliver personalised, creative and flexible support at every stage of life. Sense is proud to be a disability confident leader.

Working at Sense can be incredibly rewarding; we offer the opportunity to work in a large, diverse and successful charity where people can develop their skills, knowledge and careers in a supportive and flexible environment. In addition, we have excellent training and development, the opportunity for you to join our Group Personal Pension scheme and a generous annual leave entitlement.

Sense is committed to safeguarding and promoting the welfare of vulnerable children and adults and expects all employees to share this commitment. Therefore, all offers of employment, where appropriate, are subject to a DBS check; level dependant on the nature of the role.

Sense is committed to equality of opportunity, and to promoting and celebrating the diversity of staff, volunteers and the people we work with. Everyone\’s contribution is valued and we ensure they\’re given the opportunity to realise their potential. We welcome applications from talented people from all sections of the community who share our values and belief that no one, no matter how complex their disabilities, should be isolated, left out, or unable to fulfil their potential.

We are an equal opportunities employer and welcome applications from all sections of the community. Please note that we reserve the right to close posts at any time.