Administrative Officer
Administrative Officer

Administrative Officer

Birmingham Full-Time 28800 - 43200 £ / year (est.) Home office (partial)
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At a Glance

  • Tasks: Manage office operations, coordinate meetings, and support sustainability initiatives.
  • Company: Join a leading charity dedicated to inclusion and support for disabled individuals.
  • Benefits: Flexible working, excellent training, generous leave, and a pension scheme.
  • Why this job: Make a real difference in a supportive environment while developing your skills.
  • Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office.
  • Other info: Dynamic team with a commitment to diversity and personal growth.

The predicted salary is between 28800 - 43200 £ per year.

Sense is recruiting for an Administrative Officer to join our fantastic Environment, Property & Procurement Team based in our offices in Selly Oak, Birmingham on a hybrid basis.

The successful applicant will play a central role in day-to-day office operations, including managing correspondence, organizing meetings, maintaining records, and supporting documentation needs. As part of a charitable organization, this role helps ensure smooth internal processes that support our broader mission and commitment to sustainability and procurement. You will be responsible for updating databases with the Environment, Property and Procurement departments and 3rd party platforms.

The main duties and responsibilities include:

  • Coordinate calendars, schedule meetings, and prepare meeting materials
  • Draft, proofread, and manage correspondence and documentation
  • Support implementation of sustainability programs and campaigns
  • Maintain accurate records for procurement, environmental and property data
  • Handle general office duties such as data entry, scanning, responding to inquiries, and supply coordination
  • Monitor shared mailboxes and deal with daily emails accurately and efficiently
  • Assist with invoice processing and keeping track of internal approvals and documentation

To succeed in this role, you will have:

  • Experience in an administrative role, preferably in a nonprofit or charity setting desirable
  • Exceptional organizational and multitasking abilities
  • Attention to detail and comfort handling confidential documents
  • Strong proficiency with Microsoft Office (particularly Outlook, Excel, Word)
  • Professional communication skills, both written and verbal
  • Ability to work both independently and collaboratively in a fast-paced environment
  • Ability to work under pressure and prioritise workload

About Sense

We believe that every disabled person should have the opportunity to connect with others and be included in the world. We use our knowledge and expertise to deliver personalised, creative and flexible support at every stage of life. Sense is proud to be a disability confident leader.

Working at Sense can be incredibly rewarding; we offer the opportunity to work in a large, diverse and successful charity where people can develop their skills, knowledge and careers in a supportive and flexible environment. In addition, we have excellent training and development, the opportunity for you to join our Group Personal Pension scheme and a generous annual leave entitlement.

To apply

Please use the link below to complete your application. Managers will use your application to shortlist candidates for interview; in relation to the Personal Specification. Therefore, it is very important you complete this section thoroughly. We would recommend that you read the candidate guidelines, job description and person specification before applying.

Sense is committed to safeguarding and promoting the welfare of vulnerable children and adults and expects all employees to share this commitment. Therefore, all offers of employment, where appropriate, are subject to a DBS check; level dependant on the nature of the role.

Sense is committed to equality of opportunity, and to promoting and celebrating the diversity of staff, volunteers and the people we work with. Everyone\’s contribution is valued and we ensure they\’re given the opportunity to realise their potential. We welcome applications from talented people from all sections of the community who share our values and belief that no one, no matter how complex their disabilities, should be isolated, left out, or unable to fulfil their potential.

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Administrative Officer employer: Sense

Sense is an exceptional employer, offering a rewarding opportunity to work within a diverse and supportive environment in Selly Oak, Birmingham. As part of our commitment to sustainability and inclusion, employees benefit from excellent training and development opportunities, a generous annual leave entitlement, and the chance to contribute to meaningful projects that make a real difference in the lives of disabled individuals. Join us and be part of a team that values your contributions and fosters personal and professional growth.
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Contact Detail:

Sense Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Administrative Officer

✨Tip Number 1

Network like a pro! Reach out to people in your field, especially those connected to charities or nonprofits. A friendly chat can lead to insider info about job openings that aren't even advertised yet.

✨Tip Number 2

Prepare for interviews by researching the organisation's mission and values. Show us you’re passionate about sustainability and procurement, and how your skills align with our goals. It’s all about making that connection!

✨Tip Number 3

Practice your communication skills! Whether it’s drafting emails or chatting in interviews, being clear and professional is key. We want to see that you can handle correspondence like a champ.

✨Tip Number 4

Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the time to follow our process.

We think you need these skills to ace Administrative Officer

Organisational Skills
Multitasking Abilities
Attention to Detail
Confidential Document Handling
Microsoft Office Proficiency
Professional Communication Skills
Independent Working
Collaborative Working
Ability to Work Under Pressure
Workload Prioritisation
Database Management
Meeting Coordination
Documentation Management
Data Entry

Some tips for your application 🫡

Read the Job Description Carefully: Before you start your application, take a good look at the job description. Make sure you understand what we're looking for in an Administrative Officer and how your skills align with our needs.

Tailor Your Application: Don’t just send a generic application! We want to see how your experience fits with the role. Highlight relevant skills and experiences that show you’re the perfect fit for our Environment, Property & Procurement Team.

Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we appreciate attention to detail, so proofread your application before hitting send!

Apply Through Our Website: Make sure to apply through our website using the provided link. This helps us keep everything organised and ensures your application gets to the right people. Plus, it shows you’re serious about joining our team!

How to prepare for a job interview at Sense

✨Know the Role Inside Out

Before your interview, make sure you thoroughly understand the responsibilities of the Administrative Officer position. Familiarise yourself with the key tasks like managing correspondence and supporting sustainability programs. This will help you demonstrate how your skills align with what they’re looking for.

✨Showcase Your Organisational Skills

Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially when handling confidential documents.

✨Brush Up on Microsoft Office

Proficiency in Microsoft Office is crucial for this role. Make sure you’re comfortable using Outlook, Excel, and Word. If you can, practice creating spreadsheets or drafting professional emails beforehand, so you can confidently showcase your skills during the interview.

✨Prepare Questions About Their Mission

As Sense is a charitable organisation focused on inclusion and support, prepare thoughtful questions about their sustainability initiatives and how the Administrative Officer role contributes to their mission. This shows your genuine interest in the organisation and its values, which can set you apart from other candidates.

Administrative Officer
Sense

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