Admin Executive (Corporate Affairs) in Penarth

About Sembcorp

Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record. Join us in shaping a sustainable energy future.

Key Roles and Responsibilities

• Office Management: Procure, replenish, and manage office supplies, corporate gifts and corporate souvenirs, while maintaining accurate and up-to-date inventory records. Handle and process staff requests and other administrative requirements.
• Administrative Support: Provide administrative support to the Corporate Affairs (CA) Team, including weekly staff movement updates, team weekly meeting coordination, onboarding of new employees and other assigned tasks. Track and facilitate learning programmes; plan and implement bi-monthly sports activities for CA team. Arrange flights and accommodation for overseas trips when required. Ensure proper processes for e-signing agreements, including document routing and approvals via Docusign.
• Financial Management: Process and track Purchase Requisitions (PR) and Purchase Orders (PO) in line with company workflow, ensuring accuracy, timeliness and compliance with Group Policy. Ensure timely invoice processing, verification and completion of Goods Receipt. Accurately raise Accounts Receivable (AR) and General Ledger (GL) entries for payments, budget commitments, claims and other financial transactions. Maintain a weekly tracker for budget reporting during Team Weekly meetings. Identify opportunities for cost savings and process efficiencies, recommending improvements where appropriate.
• Events Management: Assist in booking venues, equipment, and vendors in accordance with procurement policies and procedures. Track expenses, process invoices, and manage event budgets. Support on-site logistics, venue set-up, registration, and post-event follow-up.
• Asset Visits: Manage calendars for Tengeh and Jurong Island (JI) visits. For JI visits: Ensure JI pass application and site security clearances are submitted two weeks before the visit. For Tengeh visits: Ensure indemnity forms are submitted one week before the visit.
• Other Duties: Perform any other administrative duties as required to support the team and the Head of Corporate Affairs & Sustainability, Gas & Related Services, to ensure the smooth office operations.

Qualifications, Skills & Experience

• 3–5 years of experience in administrative support or similar roles in a large and established organisation.
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software tools.
• Ability to handle confidential information with integrity and discretion.
• Exceptional problem-solving skills and strong attention to detail.
• Self-motivated, with the ability to work independently with minimal supervision.

Our Culture at Sembcorp

At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition. We foster an institution-first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition. Join us in making a real impact!