At a Glance
- Tasks: Be the go-to person for property queries and coordinate maintenance requests.
- Company: Join a vibrant team supporting children's services in Birmingham.
- Benefits: Flexible part-time hours, valuable experience, and a supportive work environment.
- Other info: Inclusive workplace with opportunities for personal growth and development.
- Why this job: Make a difference in children's services while developing your administrative skills.
- Qualifications: Experience in administration, strong customer service, and organisational skills.
An exciting opportunity has arisen for a Property Desk Administrator to join a busy Property and Facilities team supporting a large children's services organisation across Birmingham. The successful candidate will act as the first point of contact for property-related enquiries, repairs and maintenance requests, ensuring that issues are logged, tracked and resolved efficiently. This role would suit an organised administrator with strong customer service skills and experience working within housing, facilities management, property services, local government or public sector environments.
Key Responsibilities
- Act as the first point of contact for property and maintenance enquiries from internal teams, external contractors and service users.
- Log, allocate and monitor repair requests through internal systems, ensuring service level agreements are met.
- Coordinate planned and reactive maintenance works across a portfolio of operational properties.
- Liaise with contractors, suppliers and property professionals to arrange inspections, repairs and compliance visits.
- Maintain accurate property records, databases and documentation.
- Monitor contractor performance and ensure work orders are progressed within agreed timescales.
- Raise purchase orders and process invoices in line with financial procedures.
- Support the scheduling of property inspections, health and safety checks and statutory compliance activities.
- Produce reports, spreadsheets and performance information for management meetings.
- Assist with property projects, moves, office accommodation changes and asset management activities.
- Respond to customer queries and provide regular updates on outstanding repairs and maintenance works.
- Ensure all records are maintained in accordance with GDPR and organisational policies.
Essential Experience
- Previous experience in an administrative role within property, housing, facilities management, construction or a related environment.
- Experience using databases, case management systems or property management systems.
- Strong organisational skills with the ability to manage competing priorities.
- Excellent customer service and stakeholder management skills.
- Experience coordinating repairs, maintenance requests or service delivery activities.
- Proficient in Microsoft Office, including Excel, Outlook and Word.
- Strong written and verbal communication skills.
Sellick Partnership is proud to be an inclusive and accessible recruitment business and we support applications from candidates of all backgrounds and circumstances.
Property Desk Administrator in Birmingham employer: Sellick Partnership
Join a dynamic team in Birmingham dedicated to supporting children's services through effective property management. As a Property Desk Administrator, you'll benefit from a flexible part-time schedule, a collaborative work culture, and opportunities for professional growth within a supportive environment that values your contributions. This role not only offers meaningful work but also the chance to make a positive impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Property Desk Administrator in Birmingham
✨Get Engaged in Local Politics
Dive into your local council meetings or community boards. These spaces are packed with people who are already in the public sector and might have insider tips on upcoming temporary roles. Plus, you can connect directly with key decision-makers.
✨Stay Alert for Seasonal Recruitment
Many public sector jobs ramp up during certain times of the year, especially around election seasons or local budget planning periods. Keep your eyes peeled for recruitment drives during these windows, as they're prime times for temporary positions.
✨Leverage Online Job Portals
Don’t forget to check government job boards or websites like the local council's site for temporary postings. This is where many roles first get advertised, and applying directly here can speed things up.
✨Tap Into Your University Resources
If you're at university, make the most of your career services to discover opportunities in the public sector. They often have connections with local government employers who are looking for temporary staff and can help you polish your approach.
We think you need these skills to ace Property Desk Administrator in Birmingham
Some tips for your application 🫡
Emphasise your understanding of public policy:In your application, make sure to highlight any knowledge or experience you have related to public policy, governance or community engagement. Show us how you can contribute to the public sector’s mission, especially if you've worked on relevant projects or initiatives before!
Tailor your CV to the sector's expectations:When crafting your CV, focus on including experiences that showcase your ability to work within government structures or similar environments. Use clear, concise language and consider adding any volunteer work or internships that reflect your commitment to public service.
Show flexibility and willingness to learn:Since this is a temporary role, it’s crucial to convey your adaptability and eagerness to pick up new skills quickly. In your cover letter, let us know how you plan to make the most of this short-term experience and what you hope to learn from it.
Include relevant certificates and training:If you've completed any training or have certifications that are relevant to the role (like public administration, project management, or data analysis), don't forget to mention them. These can really make you stand out in the application process!
How to prepare for a job interview at Sellick Partnership
✨Demonstrate Your Commitment to Public Service
In the government and public sector, showing that you're genuinely passionate about serving the community is key. Get ready to share examples where you've contributed to social good or tackled community issues, as this will resonate with interviewers from Sellick Partnership.
✨Prepare for Policy and Regulatory Questions
Expect questions about policies, regulations, or recently implemented government initiatives. Brush up on the latest news relating to public sector developments—being informed will help you demonstrate that you're ready to hit the ground running, especially in a temporary role.
✨Flexibility is Your Best Friend
Since this is a temporary role, emphasise your ability to adapt quickly. Share examples where you've successfully taken on new challenges or adjusted to different team dynamics, that'll show Sellick Partnership that you’re reliable and can effectively support various projects without a long onboarding process.
✨Prepare to Showcase Teamwork Skills
In the public sector, collaboration is vital. Be ready to discuss past experiences working in teams, especially in diverse environments. Highlight how you've contributed positively to group settings—this could really set you apart from other candidates in this temporary role.
